Hey Lieu is a fast-growing virtual assistant service company dedicated to providing exceptional support to our clients. We value innovation, efficiency, and a commitment to excellence. Join us and be part of a dynamic team that empowers businesses to thrive.

About the Client
Our client is a fractional revenue operations consultancy supporting high-growth B2B SaaS companies (typically $2M–$30M in annual revenue). They specialize in building scalable revenue systems through trusted partnerships and operational discipline. Their internal processes are fast-paced, focused, and require a high degree of clarity and follow-through.

Role Overview
We’re seeking a detail-oriented and proactive Project Manager / Executive Virtual Assistant to support internal operations and drive execution across multiple workstreams. This role is ideal for someone who thrives in a fast-moving environment, excels at turning ideas into action, and is comfortable holding others accountable to deadlines.

You’ll work closely with the founder and internal team, managing task boards, reviewing call recordings, running sprints, and ensuring internal alignment. Strong project management instincts and an eye for detail are key.

Key Responsibilities

• Review call recordings and transcripts to extract action items and project updates
• Maintain project plans, task boards, and documentation (primarily in Notion)
• Monitor deadlines, escalate blockers, and follow up consistently with team members
• Run internal sprint cycles: define priorities, assign tasks, and track progress
• Prepare meeting agendas, take detailed notes, and send follow-ups with clear next steps
• Coordinate calendars, tools, and workflows to support internal operations
• Provide execution support and prioritization assistance to the founder

Qualifications

• 2–4 years of experience in project management, executive assistance, or operations
• Familiarity with agile/sprint methodologies and task management best practices
• Strong written communication skills and attention to detail
• Ability to manage multiple priorities and communicate with clarity and confidence
• Comfortable working independently and nudging others toward completion
• Willingness to work in Notion or learn it quickly

Preferred (Nice to Have)

• Experience in a startup, agency, or consultancy environment
• Familiarity with tools like Slack, Loom, HubSpot, ClickUp, or Salesforce
• Background in RevOps, SaaS, or digital project delivery