Executive Assistant to CEO | HOPO Tx 

Job Title:  Executive Assistant to CEO 

Initially Reporting To: Chief of Staff 

Base Salary Range: $75,000 - $110,000 

Anticipated Start Date: Late February – Early March 2025 

Location: On-site in Emeryville, CA  

About HOPO Therapeutics

HOPO Therapeutics is a privately-held, clinical-stage pharmaceutical company developing treatments for heavy metal poisoning and pioneering novel methods for directed radioisotope delivery. Leveraging world-class expertise in the chemistry and biochemistry of heavy metals and technology licensed from Lawrence Berkeley National Laboratory, HOPO’s mission is to safeguard all people throughout the world from the harmful effects of heavy metal contamination while utilizing the power of metals in medicine to cure disease and improve lives.  

Our Values 

As a growing company, we strive to be a workplace where every member of our community feels welcome and included. We value integrity, authenticity, and curiosity; we treat others equitably, and we value the impact we have on the world. If these values do not resonate with you, or you feel you cannot grow alongside us, please consider not applying to work with us. 

About the Role 

We are seeking an exceptionally organized and efficient Executive Assistant to support the Office of the CEO. This role focuses on the core pillars of executive support: calendar management, email triage, meeting preparation, comprehensive notetaking, travel coordination, and expense management. The ideal candidate thrives on creating order from chaos, takes pride in flawless execution of administrative tasks, and has a strategic mindset for time management and prioritization.    

Key Responsibilities 

• Drive sophisticated calendar management: optimize the CEO's time through strategic scheduling, proactive calendar conflict resolution, and thoughtful time blocking 
• Manage email communications with precision: triage incoming messages, draft responses, and ensure timely follow-up on critical items 
• Execute comprehensive meeting support: prepare materials, take detailed notes, and track action items with meticulous attention to detail 
• Handle all aspects of travel planning: coordinate complex itineraries, manage logistics, and anticipate potential issues 
• Process expense reports and manage receipts with accuracy and timeliness 
• Create and maintain efficient systems for document management and information retrieval 
• Support special projects and initiatives for the CEO, Chief of Staff, and executive team   

Technical Qualifications 

• 4+ years of relevant administrative support experience 
• Experience as an Executive Assistant supporting C-level executives in fast-paced environments preferred 
• Expert proficiency in calendar management, email systems, and standard productivity tools 
• Familiarity and comfortability working within the Microsoft 365 ecosystem 
• Strong technical aptitude with ability to optimize processes and systems 
• Proven track record of creating and maintaining organizational systems  

Interpersonal & Other Qualifications 

• Thrives on efficiency and optimization; actively seeks ways to maximize productivity 
• Exercises exceptional judgment in managing competing priorities and making independent decisions 
• Demonstrates absolute discretion and trustworthiness with confidential information 
• Comfortable with direct communication and feedback; values clarity over pleasantries, but able to adapt as situations require 
• Low ego with high standards for execution 
• Ability to anticipate needs and act proactively without direction 
• Genuine enthusiasm for administrative excellence and supporting executive function 
• Adaptable to changing priorities while maintaining careful attention to detail   

Applicants for this role are encouraged to address and provide examples of both their technical AND their interpersonal qualifications in their cover letters and should be prepared to discuss them during their interview. 

Company Perks & Benefits 

• Competitive pay, equity, and bonus offerings 
• Comprehensive health benefits, including Medical, Dental, Vision, and Life Insurance 
• Paid parental leave 
• 401K with company matching 
• Flexible paid time off, including 15 paid company holidays and sick leave 
• Opportunity to engage in a wide range of projects in a collaborative environment with a small team  

HOPO Therapeutics is an equal opportunity employer and values diversity in our workforce. We encourage applications from all qualified individuals regardless of race, color, religion, gender, sexual orientation, gender identity or expression, age, national origin, marital status, disability, or veteran status. 

We are not currently accepting recruitment support or services for this role.