Keel Labs™ is a platform for innovation, broadening our vision for the potential of the ocean to accelerate our planet’s development towards a more sustainable future. Driven by the exploration of novel resources from the ocean, Keel Labs™ functions as a hub for the next generation of climate-focused solutions derived from nature.
Keel Labs is seeking a highly organized and proactive Office Administrator to support the daily operations of our Morrisville office. This individual will play a key role in ensuring smooth and efficient office functioning by managing administrative tasks, coordinating internal communications, supporting team needs, and maintaining a well-organized workplace. As part of a mission-driven startup focused on sustainability, the Office Administrator will contribute to an environment that values collaboration, innovation, and hands-on problem solving. Our team thrives in a close-knit setting where every role directly impacts our collective success.
Key Responsibilities
Administrative Support:
- Provide general administrative assistance to team leads and departments as needed
- Maintain internal documentation and assist with data entry, formatting, and organizing shared files
- Manage mail, shipping/receiving, and supply inventory
- Assist in preparing materials for meetings, presentations, and internal communications
- Track and submit administrative expenses and invoices for processing
- Handle all IT-related requests including equipment setup, computer troubleshooting, and basic tech support
- Create and manage user accounts, email access, and system permissions (e.g., Google Workspace, Slack, etc.)
- Maintain an inventory of hardware (laptops, monitors, keyboards) and coordinate repairs or replacements as needed
Office & Facilities Support:
- Act as a liaison with building management and facilities vendors for maintenance, cleanings, and service requests
- Monitor office supply levels and place orders as needed (kitchen, cleaning, stationery, etc.)
- Maintain cleanliness and organization of shared spaces and common areas
- Support access management (key cards) and workspace setup
Team Experience:
- Coordinate internal team events, celebrations, and monthly gatherings
- Support company culture initiatives with thoughtful touches (e.g., birthday calendars, team reminders)
- Greet guests and ensure a professional, welcoming office environment
Qualifications
- 1-3 years of experience in an administrative or office support role
- Excellent organizational skills and attention to detail
- Clear communicator with a positive, service-minded attitude
- Comfortable using Google workspace and Microsoft Office
- Proactive, flexible, and eager to jump in wherever needed
- Previous experience supporting facilities or office operations is a plus
What We Offer
- A mission-driven workplace focused on sustainable innovation
- A collaborative, supportive, and respectful work culture
- Comprehensive health benefits, paid time off, and company holidays
- A fun, respectful, and inclusive workplace culture
Employment: Full-time
Location: Morrisville, NC