About Us

Since 1977, LAGOS has been a pioneer in fine jewelry, combining precious materials and expert craftsmanship to offer modern, iconic styles. Founded by master jeweler, Steven Lagos, the brand’s signature Caviar collections offer bold, unique styles that encourage personal expression. Today, Steven’s daughter. Kate Lagos serves as Associate Designer and Brand Stylist, continuing the tradition of excellence and creativity that defines the brand’s iconic Caviar collections.

Position Summary

As Office Administrator, you will manage day-to-day office operations, providing administrative, clerical, and logistical support to ensure smooth operations and efficiency within our workplace. Key duties will include scheduling meetings, managing correspondence, maintaining organized files, and coordinating with necessary vendors to meet organizational needs.

About You 

You are a detailed-oriented administrator with a track record of delivering desired results within a variety of workplaces. With strong organizational and time management skills, you excel in managing multiple tasks, projects, and deadlines and prioritizing those responsibilities effectively to meet all expected tasks and deadlines. Radiating a professional demeanor in all interactions, you set a positive tone that establishes a good impression for your company. Adaptable and solution-oriented, you possess the ability to handle varied tasks, address challenges, and respond to questions. 

Essential Functions 

• Oversee daily office functions, manage office supplies and equipment, and maintain a clean and organized workplace. 
• Manage email, and direct inquiries; prepare reports, presentations, and other documents; and organize filing systems. 
• Coordinate and schedule meetings, appointments, and travel arrangements. 
• Serve as a point of contact for visitors, vendors, and staff, welcoming guests and creating and maintain a culture of hospitality.  
• Organize and maintain company records, ensuring confidentiality and proper data management. 
• Track office supplies and budgets and order new supplies as needed. 
• Provide support to executives and staff with tasks like scheduling, preparing reports and ordering meals for company events. 
• Maintain organized filing systems, processing documents, and performing data entry. 
• Handlle correspondence and ensure information flows efficiently within the office. 
• Manage logistics for company events and meetings, including setting up conference rooms, ordering and setting up food, and cleaning up afterwards.  
• Managing kitchen supplies, ensuring that dishwashers are loaded and unloaded in a timely fashion, and keeping the area clean and free of mess. 
• Serving as the point of contact for office-related queries. 

Qualifications  

• A high school diploma or equivalent, 
• Proven experience as an Officer Administrator or Office Manager.. 
• Certifications like Microsoft Office Specialist (MOS) or Certified Administrative Professional (CAP) are a plus. 
• Excellent verbal and written communication skills. 
• Strong organizational skills to manage multiple tasks and external parties. 
• Knowledge of office software, databases, and basic office equipment is required. 
• Professionalism and a helpful demeanor. 

Core Competencies  

To thrive and grow with our company, you must possess and continue to develop the following competencies: 

• Customer Focus: Ensuring that the internal and external customer’s perspective is a driving force behind strategic priorities, business decisions, organizational processes, and individual activities; crafting and implementing service practices that meet customers’ needs; promoting and operationalizing customer service as a value. 
• Driving for Results: Setting high goals for personal and group accomplishment; using measurement methods to monitor progress towards goals; tenaciously working to meet or exceed goals while deriving satisfaction from that achievement and continuous improvement. 
• Building Trusting Relationships: Using appropriate interpersonal styles to establish relationships with customers and internal partners; interacting with others in a way that promotes openness and trust and gives them confidence in one’s intentions. 
• Adaptability: Maintaining effectiveness when experiencing major changes in work responsibilities or environment; adjusting effectively to change by exploring the benefits, trying new approaches, and collaborating with others to make change successful. 
• Growth Orientation: Harnessing technical expertise, continuous learning, and commitment to improvement to optimize processes, address challenges, and achieve impactful results. 

Equal Employment Opportunities

LAGOS is an equal opportunity employer. All applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, age, disability, marital status, pregnancy, national origin, or citizenship. We are committed to a diverse workforce. We value all employees’ talents and support an environment that is inclusive and respectful.

Other Duties

Please note this job description is not intended to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.