Pharmaceutical Licensing Application Specialist

About LighthouseAI
LighthouseAI, a Pharma Solutions company, provides pharmaceutical state licensing software and services to pharmaceutical manufacturers, wholesale distributors, logistics companies, and pharmacies.


The LighthouseAI product suite includes LighthouseAI Intelligence®, which uses artificial intelligence to automate compliance requirement research, and LighthouseAI Management® which enables maintenance.


LighthouseAI will create a stress-free and streamlined state licensing experience with support from our expert industry veterans and professional solutions.


Essential Duties and Responsibilities:

  • Perform customer service and support the State Licensing department on day-to-day duties:
    • Draft online and hard copy state pharmaceutical applications;
    • License verification
    • Review signed applications for accuracy and completion;
    • Review outgoing and incoming physical mail (electronically if working remote);
    • Address deficiencies highlighted by the Board on behalf of customer;
    • Update internal database to reflect application progression;
    • Maintain document repository of customer supporting documents, applications and deficiency correspondence;
  • Administrative work (basic Microsoft Word skills required);
  • Responsibilities and tasks outlined in this document are not exhaustive and may change as determined by the needs of the company and/or its customers.

Work Experience Qualification:

  • Minimum of one (1) year of experience in regulatory affairs, licensing, or a related administrative field, preferably in the pharmaceutical, healthcare, or life sciences industries.
  • Demonstrated experience with regulatory data entry, application processing, or compliance documentation.
  • Familiarity with state or federal regulatory bodies, such as Boards of Pharmacy, DEA, or FDA, is a plus.
  • Experience working in a high-volume, deadline-driven environment with a strong attention to detail.
  • Prior experience using document management systems, customer relationship management (CRM) software, or licensing portals is preferred.

Other Qualifications:

  • Strong verbal and written communication skills, including professional email etiquette and clear documentation practices.
  • Ability to interpret regulatory instructions and requirements and translate them into accurate application materials.
  • Proficient in Microsoft Office Suite (especially Word, Excel, and Outlook); experience with PDF editing tools is a plus.
  • Capable of handling sensitive or confidential information with discretion.
  • Highly organized with the ability to prioritize and manage multiple tasks simultaneously.
  • Self-motivated, adaptable, and comfortable working independently or collaboratively in a remote or hybrid environment.
  • Demonstrated problem-solving ability and a proactive approach to addressing application deficiencies or process delays.


Compensation Rage: $1,000 - $1,500 per month


Location: This position is remote and open to candidates located in Colombia.

Working Hours: Monday - Friday 8am - 4:30pm ET

Professional Services

Remote (Colombia)

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