ABOUT THE FOUNDATION 

• Leading prospect tracking and strategy meetings with the Gift Officers, ensuring movement is made in engaging new prospects and tracking their statuses. 
• Creating more efficient approaches for achieving our goals, such as using advanced practices with donor and grant databases and writing briefings on an array of key topics and philanthropic opportunities. 
• Maintaining grants calendar and sharing upcoming RFPs with the Gift Officers, potentially suggesting relevant faculty members.  
• Helping respond to donors’ requests and gift inquiries when Gift Officers are out of the office and during busy times. 
• Preparing briefings and agendas for site visits and meetings with faculty and foundation staff. 
• Assisting in organizing information and invitation lists for stewardship and prospecting events. 
• Maintaining and regularly updating institutional information for Packard Children’s and Stanford University/Stanford School of Medicine to include in LOIs or proposals. Understanding the guidelines regarding gifts vs. grants and indirect costs/infrastructure charges. 
• Cultivating knowledge of stakeholders and subject matter experts on other Foundation teams to share knowledge, collaborate, and provide faculty support.  
• Understanding the Foundation’s fundraising priority areas (cancer, cardiology, mothers and babies, and health equity) to prioritize matching faculty with funding opportunities. 
• Assisting solicitors with developing proposals as necessary. 

• Identifying and researching prospects and donors, gathering information on philanthropic interest, capability, and inclination in order to drive engagement and inform solicitation strategies. This includes mining the Foundation’s databases and tracking news on foundations and their funding priorities through traditional media outlets as well as social media. 
• Tracking and keeping records of informational meetings with faculty and staff about their research and programs, relationships with foundations, and emerging funding needs. 
• Using many sources of information such as faculty profiles, foundations’ websites, donor and grants databases, past proposals, and reports, as well as online prospect research tools, to create a holistic view of faculty members’ areas of expertise and relationships with foundations. 
• Designing and implementing workflow mapping processes to streamline our prospect research efforts, particularly in Raiser’s Edge database, the shared drive, and project management tools such as Microsoft Planner and Monday.com. 
• In partnership with the Foundation’s Prospect Development team, conducting and managing research about future Foundation Relations prospects and current donors by monitoring grant opportunity websites, producing prospect reports in short and long formats, and preparing strategic briefings that advance our relationships.  
• Collaborating with the Prospect Development Team to determine assignments of new prospects according to the prospects’ area of philanthropic interest, as well as project managing prospect research projects together across the Foundation Relations and Prospect Development Teams
• Collaborating with Advancement Services and the Stanford University School of Medicine’s Research Management Group in preparing documentation for new proposals and awards.    

• Managing the department’s growing stewardship portfolio by documenting stewardship reporting requirements for gifts and grants, scheduling and sending report reminders to faculty and solicitors, and collaboratively drafting, editing, tracking, and submitting narrative reports that fulfill funders’ guidelines. 
• Developing creative and meaningful recognition for donors and enhance the efficiency and impact of the Foundation Relations stewardship program. 

• Examples can include but are not limited to volunteering at Foundation events like Summer Scamper or other fundraising/stewardship events, participating in Foundation employee resource group, community of practice, or committee meetings, and attending conferences/professional development trainings and sharing findings with the Foundation Relations team and/or other colleagues. 
• Embracing diversity in all its forms to ensure departmental and Foundation staff are treated with respect, dignity, and empathy at all times and in all situations. 
• Recognizing staff accomplishments and achievements at the individual and team levels. Regularly seeking opportunities to express gratitude and appreciation. 

• An associate degree or higher (or equivalent work experience) and at least three years of relevant experience 
• Flexibility to work evenings and weekends on occasion and to travel within the Bay Area. Access to reliable transportation. 
• Advanced online research capabilities. 
• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook). 
• Regular and predictable attendance. 

• Fundraising experience, either directly or in a support role. 
• Proficiency in Raiser’s Edge or other donor database. 
• Proficiency in InDesign and Adobe Acrobat Suite. 
• Familiarity with Microsoft Planner, Monday.com, or other project management software. 
• An understanding of science, particularly biomedical science, and a comfort with communicating with physicians, researchers, and science experts. 
• A genuine interest in children’s health issues, a strong desire to work in a development environment, and a willingness to learn about the Development Life Cycle (prospect identification—research—cultivation—solicitation—stewardship). 

• Exceptional writing and editing skills with a mastery of grammar, spelling, and content structure, as well as a strong eye for organizing and visually displaying information and data in the appropriate format for the document. 
• A demonstrated ability to produce efficient, error free work when performing a variety of functions, such as typing, text editing, data entry, file management, and calculations.    

• Ability to be self-directed with a high level of productivity, initiative, resourcefulness, and solution-oriented approaches, taking initiative and working independently in a team environment. 

• Ability to work efficiently, juggle multiple projects simultaneously, meet deadlines, and achieve goals, all while demonstrating extreme organization, production of high-quality work, exceptional attention detail and follow-through in a fast-paced and busy environment, and a proven ability to be resilient and adaptable in the face of changing priorities. 

• Excellent interpersonal skills and ability to communicate and work collaboratively with diverse population groups (donors, physicians, faculty, staff, internal colleagues, vendors, etc.). 

• Ability to exercise good judgment and to handle confidential and sensitive information with the utmost discretion. 

• Generous leave, including PTO, holidays, Summer Fridays, and a sabbatical (after 7 years of employment) 
• Annual bonus
• Retirement plan + employer match
• Premium Medical and Dental coverage
• FSA + dependent care FSA
• Employer-paid life insurance
• Legal services plan 
• Commuter Benefits, including CalTrain “Go Pass” Program
• 4-week paid maternity and paternity leave for new parents
• Stipend for home office and mobile phone
• If remote, frequent opportunities to visit our beautiful HQ in Palo Alto 

• Conduct ourselves in a manner that garners trust and respect from others.
• Foster a welcoming and supportive environment for our team members and community. 
• Acknowledge and appreciate the dignity, expertise, experiences, and contributions of each other.
• Approach others with an open mind, compassionate heart, actively listening to their perspectives.
• Foster effective teamwork and encourage collaboration amongst our team and constituents.