Accounting and Financial Reporting - Oversee all accounting operations, including general ledger, cash management, accounts receivable, accounts payable, and monthly reconciliations (cash, gifts, investments, and other transactions)
- Prepare and present monthly financial reports and annual financial statements to the CFO, executive leadership, and Board committees
- Manage the annual operating and capital budget process in collaboration with the CFO and budget directors
- Develop, implement, and review standard and custom financial reports for departments, program managers, administration, and key constituencies
- Ensure accurate and timely financial reporting for grants and grant-related activities
Compliance and Audit Management - Ensure compliance with GAAP, federal, state, and local financial regulations, tax requirements, and accreditation reporting standards
- Coordinate and manage annual external audits; prepare audit schedules and respond to auditor inquiries
- Plan, oversee, and document internal audit processes and findings
- Ensure timely preparation and submission of all tax filings (Form 990, 1099s, etc.), financial aid reports, and regulatory documentation
- Provide accurate financial reports and statistics to accreditation agencies, government bodies, banks, and third parties
Insurance and Risk Management - Manage insurance and risk programs in collaboration with the CFO, including primary responsibility for the organization's relationship with EIIA and other insurance carriers, brokers, and consultants
- Coordinate annual insurance applications, renewals, and coverage changes; compile exposure data (property, liability, auto, cyber, workers' compensation, student-related exposures) and ensure accuracy and timely submission
- Review policies, endorsements, and certificates of insurance for appropriate coverage, limits, and exclusions; recommend adjustments to the CFO to align with institutional risk tolerance and contractual obligations
- Serve as the primary internal contact for insurance questions, incident reporting, and claims coordination, working with campus partners to gather documentation and with EIIA/carriers to monitor claim status and resolution
- Maintain schedules of insured assets and exposures, reconcile them with the general ledger and fixed asset records, and ensure premiums and related costs are recorded accurately in accordance with GAAP
- Support business continuity and risk management efforts by providing financial and insurance data for contingency planning, contract review, and risk mitigation initiatives led by the CFO or other senior leaders
Financial Systems and Internal Controls - Develop, implement, and maintain accounting policies, procedures, controls, and systems to ensure data integrity and operational efficiency
- Oversee and continuously improve internal controls and financial best practices
- Collaborate with IT leadership to ensure financial systems meet organizational needs while maintaining data integrity and security
- Manage daily cash reports and cash flow projection analysis
Strategic Financial Support - Provide financial analysis and management advice to support strategic decision-making
- Advise the CFO and executive leadership on the ,financial implications of business activities and strategic priorities
- Build effective working relationships with budget directors and develop communication strategies to enable effective departmental financial management
- Participate in Finance Committee meetings to report on organizational financial health
Human Resources Oversight - Provide oversight of HR operations, ensuring compliance with FLSA, EEOC, Title VII, Title IX, and other federal and state employment laws
- Oversee benefits administration, ensuring competitive and compliant employee benefit programs
- Monitor HRIS administration and ensure timely, accurate payroll processing in coordination with payroll staff or vendors
- Support employee relations matters in consultation with the CFO and legal counsel, as needed
- Provide oversight of recruitment, onboarding, and retention processes
- Support performance management processes and employee engagement initiatives
- Ensure HR policies and procedures align with organizational goals and legal requirements
- Collaborate with leadership on workforce planning and organizational development initiatives
Leadership and Team Development - Directly supervise business office and human resources staff (3 positions), including a staff accountant, business accounts specialist, and human resources manager.
- Provide coaching, mentoring, and professional development opportunities for direct reports
- Foster a collaborative, team-oriented work environment focused on service excellence
- Organize workflows to optimize the the effectiveness and efficiency of business office operations
- Serve as a member of the staff leadership team (SLT) and participate in cross-functional initiatives
- Build strong relationships with internal stakeholders across all departments
- Maintain productive relationships with external partners, including auditors, banks, investment advisors, and vendors
- Support the organizational culture of transparency, innovation, and continuous improvement
ABIDE and Institutional Engagement - Demonstrate ongoing commitment to Luther Seminary's ABIDE framework (Accountability, Belonging, Inclusion, Diversity, Equity) by integrating equity-focused practices into core duties, participating in ABIDE-related learning, and contributing to an inclusive and welcoming community.
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