Position Title

Admissions Recruitment Assistant (Temporary, Part-time Contractor)

Department

Enrollment Services

Date

October 2025

Reports To

Senior Director of Enrollment Services

Full-time/

Part-time

Part-time

Job Level

FTE

Human Resources Use Only:

◻ Exempt

◻ Non-Exempt

1. Job Summary

The Admissions Recruitment Assistant supports Luther Seminary’s mission of “educating leaders for Christian communities” by assisting the Admissions Office with the recruitment of qualified applicants to the seminary’s programs, primarily for graduate certificate and master’s degree programs and secondarily for non-degree offerings. The recruitment assistant will help develop resources for recruitment, will travel for and staff events where recruitment opportunities exist, and be an initial point of contact for discerning students, ensuring they are welcomed with openness and hospitality into a space of prayerful listening and conversation regarding vocation and discernment.

This is a temporary, part-time opportunity averaging 15-20 hours/week, November - February, no benefits.

1. Essential Functions

Recruitment 

• Assists recruitment and welcome efforts of the Admissions Team to help achieve enrollment goals for the seminary
• Staff off-campus recruitment and outreach visits for connecting with discerning students and influencers which may include but are, not limited to faith communities, colleges and universities, outdoor ministries, seminary fairs, ministry and church conferences/conventions, service corps, non-profits, etc.
• Serves as an initial point of contact for prospective students and provides introductory information and conversation, strategically connecting them with staff and faculty for further conversation

• Assists with admissions events, including but not limited to virtual and in-person campus visits, discernment events, open houses, high school previews, camp fairs, and other recruitment-related events, fostering  a discerning student experience that supports vocational discernment and generates excitement about Luther Seminary while providing honest and accurate information about the expectations of graduate theological education
• Helps support and create multimedia resources for recruitment,, which may include but is not limited to print, digital, video and social media content
• Travel and occasional evening and weekend work when needed

Admissions General

• Accompanies discerning students with integrity and grace, advising them in regards to program fit and specifications, admissions requirements,, and application process, financial aid and scholarship information, residential and community life, and resources for spiritual formation
• Pro-actively communicates with discerning students through phone, written, digital, virtual, and face-to-face contact, professionally representing Luther Seminary’s programs and offerings in a manner consistent with Luther’s mission, vision, values,, and welcome statement 
• Maintains admissions records and keeps accurate accounting of all student communications in the database, ensuring data confidentiality  

Other Duties/Responsibilities

• Supports a campus culture where diversity is valued and inclusion is encouraged 
• Represents Luther Seminary in the most positive manner toward prospective, former, and current students, ministry partners, and the community we serve
• Executes necessary administrative tasks, including travel reports, tracking spending, data coding, and other tasks as necessary
• Attends all meetings, including check-ins with supervisor (monthly), Enrollment Team meetings (weekly), and other meetings as needed
• Perform other functions as necessary or as assigned

1. Qualifications

Understanding, appreciationand , and commitment to Luther Seminary’s Mission, Vision, Welcome Statement, and ABIDE framework (Accountability, Belonging, Inclusion, Diversity, and Equity).

Required education and experience

• Bachelor’s degree
• 1-2 years of experience in admissions/recruitment, higher education, and/or ministry/nonprofit organization

Preferred Education and Experience

• Master’s Degree in a theological field from a seminary or divinity school
• Preferred recent alum of Luther Seminary

Knowledge, Skills, Abilities

Communication 

• Excellent written and verbal communication skills
• Comfortable with public speaking and/or preaching
• Ability to articulate personal faith and sense of vocation and to engage prospective students who have a variety of theological perspectives and vocational interests
• Demonstrated intercultural competency
• Handles confidential information with the utmost tact and discretion

Technology

• Knowledge of Microsoft and Google environments, including Word, Excel, and , PowerPoint
• Knowledge of relationship management databases preferred (Luther Seminary uses Slate by Technolutions)

Other Knowledge, Skills,, and Abilities

• Relationship-building and customer service experience
• Ability to accept and implement coaching and feedback
• Ability to show initiative and follow clear direction
• Ability to work in a team environment and work independently with little or no supervision
• Creative, flexible, highly organized, and adaptable to changing contexts
• Highly organized, highly, proactive,, and can manage calendar and frequent meetings
• Ability to travel and work a varied schedule with flexible hours (including occasional nights and weekends)
• Familiarity with vocational discernment, the Evangelical Lutheran Church in America and other ecumenical church bodies is helpful

Software Used: Slate by Technolutions, Capture HigherEd, Google Suite, Canva

Luther Seminary is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, gender, age, national origin, familial status, disability, veteran status, sexual orientation, gender identity, gender expression, marital status or public assistance status.

1. Physical Demands

Physical Demands: While performing the duties of the job, the employee is required to use hands and arms and talk or hear. The employee requires dexterity in using a telephone, a ,computer keyboard, a a mouse and calculator while seated at a desk. The employee is frequently required to stand, walk,the and sit. The employee may frequently move to interact with fellow employees and/or clients. Specific vision abilities required by this job include close vision, depth perception and ability to adjust focus.

Communication Skills: While performing duties of the job, the employee is required to read and comprehend instructions, correspondence and memos. The employee requires the ability to write effective and detailed correspondence and to effectively present information both in one-on-one, small and large group situations.

Mental Demands: While performing duties of this job, the employee is required to deal with stress associated with a fast-paced work environment and multiple priorities/tasks. The employee will be required to make judgment decisions and adapt to changing work situations, grasp and apply new ideas, communicate with various personalities at all levels and have the ability to apply common sense understanding to carry out detailed instructions.

1. Work Environment

Work Environment: While performing duties of this job, the employee is required to work in a fast-paced office environment whose noise level is usually moderate to loud. The employee will be required to attend meetings on Zoom and in-person, traveling between campus buildings, and traveling to off-campus locations (locally and nationally) to fulfill their duties. Occasional to frequent travel depending on the , contractor’s availability.