About Macquarie AirFinance

A global aviation lessor providing aircraft and capital to the world’s airlines.

As a leading global aircraft lessor, we succeed through the quality of our team. We seek to build and maintain a culture of high performance by treating our employees with dignity and respect within a collaborative and inclusive environment. We provide competitive pay and benefits, learning and development opportunities, flexible working options, and alignment of company goals and values. 

The Administrative Assistant reports to the Executive Assistant but on occasions may report to other members of the Macquarie AirFinance (MAF) team in respect of specific projects and matters.

The role of the Administrative Assistant is to provide professional secretarial, administrative and operational support to the Dublin office and the wider MAF team. The Administrative Assistant will perform all duties in a professional, efficient and courteous manner to facilitate the smooth operation of office functions.  The role of the Administrative Assistant and the incumbent will be expected to be flexible and professional at all times to accommodate any changes in duties.

·        Provide professional & confidential administrative support

·        Provide professional clerical support

·        Arrange and book travel and hotels in a timely and efficient manner

·        Coordinate and schedule meetings or make reservations as necessary

·        Processing of invoices and expenses

·        Maintain office and kitchen supplies

·        Assist in liaising with the MALS IT team in relation to computer and communication issues

·        Assist with employee onboarding

·        Assist with the organization of staff and customer conferences and events

·        Perform other administrative duties as requested

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the education, experience, knowledge, skills and abilities required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education & Experience:  Bachelor’s degree or equivalent; a minimum of 2 years administrative experience supporting senior-level executives in a fast-paced, constantly changing environment; or equivalent combination of education and experience.

Knowledge, Skills & Abilities:

·        Proficient in Microsoft Office products (Excel, Teams, PowerPoint, Outlook and Word)

·        Strong attention to detail

·        Strong data entry skills

·        Self-starter with ability to work under supervision

·        Proficient organizational and problem-solving skills

·        Ability to manage priorities and workflow

·        Excellent customer service and interpersonal skills

·        Good judgment with the ability to make timely and sound decisions

·        Commitment to excellence and high standards

·        Versatility, flexibility and a willingness to work within constantly changing priorities with enthusiasm

Physical Demands: The physical demands described here are representative of the requirements that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  While performing the duties of this job, the employee is regularly required to use hands to handle or feel objects, tools or controls; use a computer keyboard and mouse; reach with hands and arms; talk and listen.  The employee is frequently required to walk and sit, as well as to lift and carry objects weighing up to 25 pounds.  The employee is occasionally required to stand, stoop or kneel.  Specific vision abilities required by this position include close vision and the ability to adjust focus.

Work Environment:  The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job, including moderate noise level, an indoor temperate environment, and light levels that are bright and conducive to minimal eye strain, typical for an office environment.

This job description intends to describe the general nature of the job and does not represent that all such duties will be performed by individuals who hold the job.  This job description does not limit the tasks that an employee may reasonably be requested to perform and in no way alters the company’s policy.  Changes to this job description may be made at the discretion of the company.  Any substantive revisions to this job description require the approval of the Vice President of Human Resources.

Benefits

Medical Benefits (VHI)

Dental Insurance (VHI)

Employee Assistance Programs

Life Insurance

DC Scheme

Paid Leave - 10 Public Holidays and 2 Additional Holidays Per Year

25 Days Annual Leave earned per year

20 Sick Days earned per year 

Miscellaneous

Discretionary bonus

Hybrid work option

Business casual dress code 

Physical Demands:   The physical demands described here are representative of the requirements that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  While performing the duties of this job, the employee is regularly required to use hands to handle or feel objects, tools or controls; use a computer keyboard and mouse; reach with hands and arms; talk and listen.  The employee is frequently required to walk and sit, as well as to lift and carry objects weighing up to 10 pounds.  The employee is occasionally required to stand, stoop or kneel.   Specific vision abilities required by this position include close vision and the ability to adjust focus.

Work Environment:   The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job, including moderate noise level, an indoor temperate environment, and light levels that are bright and conducive to minimal eye strain, typical for an office environment.

This job description intends to describe the general nature of the job and does not represent that all such duties will be performed by individuals who hold the job.  This job description does not limit the tasks that an employee may reasonably be requested to perform and in no way alters the company’s employment policy.   Changes to this job description may be made at the discretion of the company.  Any substantive revisions to this job description require the approval of the Vice President of Human Resources.