Join Menadier Engineering: Building a Better Tomorrow Together

Founded in 2022, Menadier Engineering is a dynamic and rapidly growing civil engineering and surveying firm dedicated to delivering innovative solutions that shape our communities. From infrastructure design to land surveying, we pride ourselves on providing high-quality services that make a tangible impact.

Rooted in communication, enthusiasm, focus, integrity, perseverance, and dedication, we've cultivated a collaborative and flexible work environment where every team member's contributions are valued. Whether you're out in the field or leading a project, you'll play a key role in driving our success and growth.

As we continue to expand, we're searching for passionate individuals ready to grow with us. At Menadier Engineering, you'll find the perfect balance of hard work, personal growth, and celebration of success.

Be part of something extraordinary - join us and help build a better tomorrow.

Job Summary

The Administrative Assistant plays a vital role in supporting daily office operations, executive coordination, and company communications to ensure efficiency and alignment with business objectives. This position is responsible for maintaining an organized and well-functioning office environment, managing administrative tasks, assisting leadership with scheduling and correspondence, and serving as a liaison between the company and external partners. As a key point of contact for both internal and external stakeholders, this position requires strong organizational, communication, and problem-solving skills. The ideal candidate thrives in a dynamic environment, takes initiative, and excels at multitasking across administrative, operational, and business support functions.

Essential Responsibilities

• Serve as the first point of contact for clients, visitors, and vendors, ensuring a professional welcoming environment.
• Answer and direct phone calls, respond to emails, and manage general office correspondence.
• Maintain office organization, ensuring common areas, conference rooms, and workspaces are clean and properly stocked with necessary supplies.
• Assist with managing the Chief Executive Officer's calendar, scheduling meetings, appointments, and conference calls while ensuring minimal conflicts.
• Take meeting notes and follow up on action items to ensure completion.
• Provide administrative support such as preparing reports, creating documents, and handling confidential materials.
• Assist in planning and coordinating team meetings and company-wide events, including logistics, catering, and communication.
• Monitor and order office supplies, ensuring availability while managing costs effectively.
• Coordinate with vendors and suppliers to ensure timely delivery of office needs.
• Track expenses and work within budgetary constraints for office purchases.
• Communicate and collaborate with local municipalities, counties, and cities on relevant projects.
• Assist in preparing and submitting documentation required for permits, contracts, and project-related approvals.
• Oversee general office tidiness, occasionally assisting with light cleaning or organizing as needed.
• Ensure office equipment, including printers, computers, and conference room technology, is in working condition.
• Other duties as assigned by manager or designee.

What We're Looking For

• High school diploma or equivalent; additional qualifications in office administration are a plus.
• Proven experience as an administrative assistant or in a related role.
• Excellent verbal and written communication abilities.
• Strong organizational and multitasking skills.
• Proficiency in Microsoft Office Suite.
• Ability to work independently and as part of a team.
• Highly organized and detail-oriented, with strong problem-solving skills and ability to prioritize tasks in a fast-paced environment.
• Professional, dependable, and adaptable, with a proactive mindset and excellent interpersonal skills to foster effective communication and collaboration.