About Menlo Church

Founded in 1873, Menlo Church has a rich history of serving the spiritual needs of our community and is a vibrant spiritual and social center in Menlo Park. Our journey has led us to expand across the Bay Area, with campuses in San Mateo, Mountain View, San Jose, and Saratoga.

Menlo’s mission is to bring hope to everyone by living out our identity in Christ every day. As we navigate the unique challenges of today’s culture, we are committed to being an endearing gospel presence in a region where many are skeptical. With a talented & dedicated staff, we envision a Bay Area that awakens to the freedom found in Christ, through meaningful and practical support.

Join us as we strive to equip our community to bring the gospel into every aspect of life. Together, we can make a lasting impact in the Bay Area and beyond.

Position Summary

The Central Executive Administrator plays a vital role in supporting our church's Directional Leadership Team, ensuring the central office operations run with exceptional excellence, efficiency, and hospitality. This individual is a highly organized, proactive, and discreet leader who excels at managing time, coordinating people, and creating a welcoming, professional environment that reflects our mission and vision. They also serve as the exemplar for all other administrative roles within the organization. This role requires a faithful heart for ministry, a passion for detail, and a commitment to serving our leaders and staff so they can focus on reaching the Bay Area with the Gospel.

Essential Functions

Excellence in Executive Support & Time Management

• Manage complex calendars, scheduling meetings, appointments, and travel arrangements for the Directional Leadership Team.
• Serve as the primary point of contact and gatekeeper for the Directional Leadership Team, filtering and prioritizing incoming communications and calendars to optimize their focus and time.
• Prepare and organize materials for Directional Leadership Team meetings, including agendas, reports, and presentations, and accurately record and distribute meeting minutes and follow-up action items.
• Proactively anticipate the needs of the Directional Leadership Team and provide administrative support that ensures peak productivity.
• Handle confidential and sensitive information with the utmost discretion and integrity.
• Managing additional duties and responsibilities as assigned by the Directional Leadership team.

Office Management & Operational Excellence

• Oversee the daily operations of the central church offices, ensuring a clean, organized, functional, and productive environment.
• Manage all office supplies and equipment, anticipating needs and ordering as required, while adhering to budget guidelines.
• Maintain and organize physical and electronic file systems, ensuring easy access and compliance.
• Coordinate and manage vendors and contractors for office services (e.g., cleaning, maintenance, IT support).
• Develop and implement streamlined administrative policies and procedures to improve efficiency across the central office.

People Management & Hospitality

• Serve as the Director of First Impressions for all visitors to the central office, providing a warm, professional, and genuinely hospitable welcome that reflects the love and hope of our mission.
• Manage and coordinate communication flow between the Directional Leadership Team and other department heads, ensuring clear and timely dissemination of information that reflects the tone and posture of leadership..
• Serve as liaison with the Board of Elders (Session), assisting in administrative tasks, events, ministry activities, and onboarding for new members.
• Recruit and equip volunteers for ministry roles within the church. 

Event & Project Management

• Assist in coordinating internal staff events, celebrations, and retreats, managing logistics and creating an atmosphere of connection and appreciation.
• Special events include, but are not limited to: Monthly All-Staff Meetings, Volunteer Appreciation, Staff & Family Christmas Party, Staff & Family BBQ/Picnics and Easter Celebrations, New Elder Orientations and Onboarding.

Qualifications

• Bachelor Degree and/or proven experience (3+ years) in an executive administrative or office management role, preferably in a fast-paced environment.
• Demonstrated excellence in time management, organizational skills, and attention to detail.
• Exceptional written and verbal communication skills.
• Proficiency in Google Workspace and Asana. 
• A proactive, problem-solving mindset with the ability to handle multiple tasks and deadlines gracefully.
• A servant-hearted attitude with a high capacity for hospitality and professionalism.
• Ability to work in a discreet manner. Maintaining privacy and confidentiality is a must.

Work Conditions

• Days of work are Monday-Friday with occasional weekend or evenings as needed to support the DLT.
• Able to be physically fit to perform a variety of tasks, including lifting and moving objects of 20lbs. 
• This job operates onsite at an office location in a church setting with chapel, storage, & classrooms. The main location will be the Menlo Park central offices, with occasional presence required at other campuses.

Menlo Church Spiritual Requirements

• Actively participate in the life of Menlo Church, this includes activities like attending services, gifting, joining a small group, and serving in ministry. 
• Possess a strong and growing personal relationship with Jesus Christ, demonstrating a commitment to serving God through our church community.
• Hold compatible theological beliefs in alignment with the essential tenets of ECO, as outlined on their website (https://eco-pres.org/).  
• Be actively involved in a community of believers who can provide support, encouragement, and accountability in your walk with Christ.