Position Summary

• As part of the operations team, the Facilities Director is responsible for overseeing the day-to-day operations of Menlo Church's four campuses, ensuring that all facilities management activities align with the church's policies and directives. This role includes managing general maintenance, supervising maintenance programs, and ensuring the aesthetic and operational integrity of the properties. The Facilities Director will handle contract management, ensuring timely reviews, accurate invoicing, and compliance with all legal and safety standards.

  Key responsibilities include responding to facilities requests, managing projects from initiation to completion, and ensuring that all site-specific documentation is maintained accurately. The Facilities Director will also prepare and review budgets, financial reports, and assist in developing long-term capital improvement plans.

  In addition, the Facilities Director will lead and develop the facilities team, conduct performance evaluations, and maintain positive staff relations. The role requires strong collaboration with campus pastors and leadership on safety and environmental health initiatives, as well as recruitment and training of facilities volunteers and safety teams.

  This position demands a proactive leader with a strong commitment to service, who is available for various events and on-call duties as needed, reflecting the church's mission and community values.

Essential Functions

• Ensure the day-to-day operations of the facilities which include 4 campuses, including , FLS,  general maintenance, are implemented and carried out in a manner consistent with Menlo Church policies and directives.

• Manage all contracts to ensure they are reviewed on a biannual / annual basis and are bid out as required; verify that invoices match contract pricing.

• Supervise all maintenance programs relating to the interior and exterior conditions and appearance of the properties which includes routine facility inspections , safety walks and security door audits.

• Respond positively and promptly to facilities ticket requests in our system.

• Scope out and drive projects with the direction of leadership to ensure SOW is finalized as it was detailed from start to finish.

• Ensure that all site-specific documentation and reports are completed accurately and on time, including (and as applicable): Properties info, main systems info, Campus Ops plan, Emergency Procedures, Local Code Compliance , ADA Compliance , OSHA , Safety Meetings Elevator Logs, Janitorial Log, Purchase Order Log, Vendor Certificates of Insurance, As-built Drawings,  Paid Invoices , General Files, Contract Files, Annual Property Conditions and Year-end Performance Report. 

• Prepare, review, and give initial approval and as needed all budgets, financial reports (monthly and quarterly), contracts, expenditures and purchase orders related to the facility(ies) or complex.

• Coordinate the preparation and publication of the annual budget, quarterly reforecast, and business plans.

• Assist in the development of capital budgets for the property. This includes contributions towards a five-year plan of maintenance, facility improvement, and cost reduction initiatives.

• Collect, analyze and report statistical data as may be required to provide accurate and current assessment of facility management objectives.

• Hire, train and motivate facilities teams. Maintain positive staff relations. Conduct or approve performance evaluations for staff.

• Demonstrate clear experience of Opex projects from beginning to end. 

• Run standing meetings , huddles , check-ins with campus pastors , WFR( weekly facilities reports) and prep for projects.

• Work with leadership on EHS and safety initiatives across all campuses.

• Recruit, train, and develop facilities volunteers at every campus.

• Develop and maintain a workplace violence prevention plan.

• Working with leadership and campus pastors to recruit, develop, and train Safety/Security teams at every campus.

• A desire to lead and serve and be present when called upon at various events or happenings at the church. An understanding of the on-call nature of being a Facilities Director and assignment of other duties as necessary.  

Qualifications

• Bachelor's degree in Facilities Management, Corporate Real Estate, Project Management, or Business Administration is preferred.

• Experience with Construction, Capex and Opex project planning.

• Certified Facility Manager (CFM), Facilities Management Administrator (FMA), or Certified Property Manager (CPM) preferred.