About National Academy For State Health Policy

The National Academy for State Health Policy — NASHP — is a nonpartisan, nonprofit organization of, by, and for state policymakers, committed to developing and advancing health policy innovations and solutions.

At NASHP, we engage state leaders to solve problems and share best practices, conduct policy analyses and research, leverage state expertise to develop model policies, disseminate information on state policies and programs, and provide technical assistance to states.

We have an immediate opening for an Events & Project Coordinator to join our growing Events team.

Position Overview

As an Events & Project Coordinator, you will be part of a team responsible for planning and executing all logistics related to NASHP's internal and external events advanced by the Coverage, Cost and Value team, that bring together leaders and decision-makers in the state health policy community, from all over the country. Events include small internal meetings, large multi-day meetings held in various locations around the U.S., and NASHP's flagship event, the Annual State Health Policy Conference.

This position will also support Academy relations activities led by the Director of Conferences and Partnership Development in direct support of the Coverage, Cost and Value Steering Committee. It will also support the publications and communications activities and deliverables for the Coverage, Cost and Value team.

This is a full-time position, based in either NASHP's Washington, DC or Portland, ME office.

Primary Responsibilities

Your key responsibilities will include:

• Serve as first point-of-contact for Coverage, Cost and Value meetings and conference-related inquires.
• With the Conference and Events Manager, coordinate internal and external in-person events for Coverage, Cost and Value including, but not limited to, preparing RFPs, working with vendors, setting up and managing event registration, coordinating speaker and attendee travel in Concur, coordinating attendee lodging, preparing banquet and event orders to reflect individual meeting needs and budget limitations, scheduling meetings, preparing meeting materials, assist with final billing activities, and providing on-site support as needed.
• Effectively managing timelines and deadlines for all aspects of event logistics and communications processes for Coverage, Cost and Value.
• Through supporting Coverage, Cost and Value’s conference events, provide support for the annual conference including conducting research, preparing reports, updating the web-based registration program, preparing website content, preparation of event materials and promotional items, and providing superior customer service to speakers and attendees.
• Support with Academy Relations activities for the Coverage, Cost and Value Steering Committee.
• Provide project management support for publications and other communications activities and deliverables for the Coverage, Cost and Value team.
• Write short descriptions of publications, newsletter copy and other similar summaries of Coverage, Cost and Value products for varied external audiences and formats.
• Ensure accuracy of Coverage, Cost and Value external engagement details in CRM.
• Prepare slide decks and other presentation materials for internal meetings and events.
• Complete special projects as assigned and provide general administrative support as needed for Coverage, Cost and Value.
• Other duties as necessary.

Education and Experience

• Bachelors degree in a related field required.
• 3 years of experience with meeting planning, registration coordination, travel coordination, and coordinating event logistics in a fast-paced environment with competing priorities.
• Professional experience with social media engagement and campaigns, particularly LinkedIn and Instagram.
• Digital media activities, specifically website maintenance and updates.
• Hands on experience with Cvent (setting up and managing events of varying complexity) strongly preferred.
• Experience with Concur preferred.

Core Competencies

• Knowledge of, or experience with GSA guidelines is helpful.
• Demonstrated experience with event logistics strongly preferred.
• Experience with basic graphic design.
• Advanced proficiency with Microsoft Office required, specifically with Word, Excel, PowerPoint, and Outlook.
• Innovative and forward thinking in relation to technology, creativity, and events.
• Proven ability to work independently as well as collaboratively in a team environment with colleagues located in different offices across the country.
• Proven problem-solving aptitude, resourcefulness, ability to take initiative, and anticipate the needs of the department/project.
• Ability to meet deadlines, organize competing priorities, and multi-task.
• Demonstrate a consistent sense of urgency coupled with accuracy.
• Adaptability in a constantly evolving environment and can multi-task.
• Excellent attention to detail, strong organizational, and analytical skills.
• Strong interpersonal, written, and verbal communication skills.

Working at NASHP

NASHP offers a flexible work schedule. We are currently operating in a hybrid work arrangement, with one to two days in the office each week, depending on distance from the office. We have offices in both Washington, DC and Portland, Maine.

Compensation and Benefits

The salary range for this position is $56,000-$68,000 annually. Salary is commensurate with experience.

NASHP offers exceptional employee benefits that include:

• A 35-hour work week
• Generous paid time off, including a sabbatical benefit
• Comprehensive health, dental, and vision coverage
• A generous retirement plan
• Life insurance
• Short- and long-term disability coverage
• A paid parental leave benefit
• Tuition reimbursement
• Transportation stipend