Cost Manager

• About Aegis

The Aegis Companies provide expert project control services to the construction industry's most respected contractors, owners, and operators. Headquartered in Silver Spring, MD, we employ driven professionals dedicated to keeping construction projects on time and within budget.

Aegis provides all new employees with the training, opportunities, and tools to be the top project controls professionals in the industry. Experienced construction professionals contribute their unique experience and ideas to strengthen our organization.  Employees new to the industry learn the “Aegis way” and earn the opportunity to become trusted senior staff.

With over two decades of experience solving the industry's toughest challenges, our regional offices throughout the United States and Europe enable our team members to work on projects anywhere in the world.

About the Role

We seek a Cost Manager to provide support services to our valued client's data center practice. 5 to 10 years’ construction experience is required. This role is focused on the financial and commercial management of large-scale construction and data center projects, combining expertise in project cash flow analysis, financial forecasting, procurement, and billing operations. The ideal candidate has a strong background in managing contract values, change orders, pay applications, and invoice reconciliation while ensuring alignment between project schedules and financial performance. They are experienced in construction procurement, subcontractor buyouts, competitive bidding, bid leveling, and market pricing analysis, with a solid understanding of risk management, performance bonds, and insurance requirements. Success in this role requires exceptional attention to detail, proficiency with platforms such as Procore, and the ability to effectively coordinate with project teams, general contractors, vendors, and customer stakeholders to maintain budget accuracy, documentation compliance, and successful project execution. If you are ready for an opportunity with tremendous growth potential, join our team! 

General responsibilities include:

Cash Flows

• Financial Planning & Forecasting: Enable accurate, cross-quarterly, and annual spending plans for the "Zeus" project by meticulously preparing and maintaining comprehensive cashflow forecasts.
• Cashflow Statement Integrity: Develop and maintain detailed monthly cashflow statements that accurately reflect the project's financial status, including:
• The Original Contract Sum agreed upon.
• All Change Orders approved to date.
• Actual expenditure for prior months, based on approved payment application amounts.
• A reliable forecast of spending for each future month until project completion.
• Monthly Review & Reconciliation: Conduct monthly reviews of the cashflow against the established project schedule and submit the updated forecast for management review.

Procurement / TOF Buyout

•  Contractor Package Planning: Break down project scope into proposed contract packages, ensuring all SOW (Scope of Work) is covered and cost competitiveness is maintained.
• Bid Management & Analysis: Identify proposed contractors and coordinate the competitive bidding process (2–3 bids per scope unless otherwise approved), including bid leveling, detailed bid breakdowns, and comparison of all bids.
• Market Pricing & Budget Tracking: Maintain up-to-date market pricing data and track budgeted versus awarded values for each package, recording buy-out savings if applicable.
• TOF Submission & Documentation: Prepare and submit completed TOF (Tenant Order Form) packages for recommended contractors, including all required substantiation, bid return cover letters, breakdown of rates, general conditions, unit rates, subcontractor quotes, labor rates, overhead/profit markups, and equipment/plant rates.
• Risk Compliance Assurance: Verify that proposed subcontractors can provide performance bonds or meet insurance requirements (or confirm Subcontractor Default Insurance coverage as applicable), and ensure all contractual obligations are followed.
• Stakeholder Coordination: Collaborate with GC, vendors, and internal teams to expedite the approval process and ensure all procurement activities comply with Zeus’s requirements and Compass standards.

Payment Applications

• Monthly Invoice Preparation: Accurately prepare and submit monthly invoices to Zeus for all customer-driven changes (77s), including GC pay applications and other vendor invoice support, ensuring all costs incurred and applicable Compass fees are included.
• Process Coordination: Collect GC pencil copy by the 20th of each month. Coordinate with GC and the project teams to arrange pay app reviews and site walks (no later than the 25th of each month), ensuring SOV line items are reviewed and agreed by all parties.
• Invoice Support Package: Gather, organize, and compile all required supporting documentation for each invoice, including:
• • Final GC AIA Pay App with required support and approval documentation
  • Notarized Conditional and Unconditional Lien Waivers
  • Other vendor Invoices
• Procore Billing Process Management: Utilize Procore to track approved commitments with the customer, GC/vendor commitments and costs, and monthly invoicing, ensuring all billing data is accurately entered and maintained.
• Compliance & Quality Assurance: Ensure all billing activities and documentation comply with Zeus’s requirements and internal Compass standards, maintaining high levels of accuracy and completeness.

Requirements: 

• Demonstrated expertise in project-based cashflow analysis and financial forecasting, preferably within construction, engineering, or data center development.
• Strong understanding of contract sums, change order management, and payment application processes.
• Exceptional attention to detail and ability to reconcile financial data with project schedules.
• Demonstrated experience in construction procurement, buyout management, and competitive bidding, preferably within large-scale projects or data center environments.
• Strong analytical skills for bid leveling, scope breakdown, and market pricing analysis.
• Knowledge of performance bonds, insurance requirements, and risk management in subcontractor selection.
• Proficiency in procurement scheduling and documentation, with attention to detail in preparing TOF packages and tracking budget/award data.
• Effective communication and coordination skills for working with internal teams, GC, vendors, and customer representatives.
• Demonstrated experience in construction billing, pay application management, and invoice support, preferably within large-scale projects or data center environments.
• Proficiency with Procore or similar project management/billing platforms.
• Excellent organizational skills and attention to detail, with the ability to compile comprehensive support packages and reconcile documentation.
• Effective communication and coordination skills for working with internal teams, GC, vendors, and customer representatives.

Benefits and Perks:

• Healthcare, dental, and vision insurance
• 401(k) + employer match
• Life and AD&D coverage 100% employer-paid
• Voluntary life, accident, critical illness, and hospital indemnity insurance
• Life Assistance Program
• Paid Time Off + 10 paid holidays
• Wellness Program
• Squishy rhinos
• Team events