About Copado

Copado is the leading DevOps platform for Salesforce, revolutionizing how the world's largest organizations achieve success in their Salesforce deployments. Our mission is to accelerate the Salesforce development lifecycle, support digital transformation, and deliver unparalleled value to our customers. We continuously innovate, ensuring our platform meets the evolving needs of Salesforce developers and operations professionals.

Job Summary

We are looking for a highly organized and proactive Office Manager to oversee the day-to-day operations of our Jaipur office. This role is responsible for ensuring a smooth, safe, and efficient workplace by managing facilities, vendors, office services, and internal events.

The ideal candidate is detail-oriented, operationally strong, and enjoys creating a well-run, positive office environment for employees and visitors.

Key Responsibilities
1. Office Administration & Facilities Management (Jaipur Office)

• Oversee end-to-end office administration and daily operations.
• Ensure smooth functioning of infrastructure, facilities, and workplace services.
• Manage office supplies, workspace planning, and maintenance activities.
• Coordinate with vendors for housekeeping, security, IT support, and repairs.
• Handle vendor onboarding, invoice processing, approvals, and coordination with Finance for timely payments.
• Ensure adherence to safety, hygiene, and workplace standards.
• Serve as the primary point of contact for office-related queries and requests.

2. Vendor & Service Management

• Identify, onboard, and manage vendors for office and facility services.
• Coordinate with housekeeping, security, IT support, repair, and maintenance vendors.
• Handle vendor contracts, renewals, and performance tracking.
• Process vendor invoices and coordinate with Finance for timely payments.
• Ensure service quality and cost-effective vendor partnerships.

3. Workplace Experience & Internal Events

• Organize office celebrations, team events, and workplace activities.
• Manage logistics for internal meetings, workshops, and office gatherings.
• Coordinate arrangements for leadership visits and company meetings.
• Ensure meeting rooms, office spaces, and event areas are well prepared.
• Coordinate leadership visits, town halls, and company-wide programs.
• Plan and manage logistics for workshops, internal events, and engagement activities.

4.  Office Operations & Process Improvement

• Build and streamline administrative processes to improve efficiency.
• Maintain trackers and reports related to vendors, expenses, and office operations.
• Monitor budgets for office administration and identify cost-saving opportunities.
• Continuously identify ways to enhance workplace experience and operational effectiveness.

Qualifications & Experience

• 4–6 years of experience in Office Administration, Facilities, or Workplace Operations.
• Hands-on experience managing office operations and vendors end-to-end.
• Proven experience organizing internal events and managing office logistics.
• Proven ability to plan and execute employee events, town halls, and engagement programs end-to-end.
• Strong organizational, multitasking, and problem-solving skills.
• Strong communication and stakeholder management abilities.
• Comfortable working in a fast-paced, high-growth, or multinational environment, managing multiple stakeholders and priorities.