Executive Assistant

­Led by an experienced management team and supported by a strong investor group, including large and experienced institutions and strategic partners, EdgeConneX offers a dynamic, fast-paced work environment where we are bringing flexibility, proximity, power, and connectivity to some of the world’s key businesses. With major offices in Herndon, Denver, Amsterdam, Singapore and Malaysia, we have a global footprint and a unified team of employees committed to providing a premier customer experience and delivering the full spectrum of data center solutions, from core to edge, like no other data center provider can do.

Focused on driving innovation and helping our customers define and deliver their own unique vision for the Edge, at any scale, in any market worldwide, for any requirement, we are building tomorrow’s data center infrastructure, today for some of the world’s most demanding Network, Content, and Cloud customers.

Title: Executive Assistant, Full Time

The Executive Assistant will partner with senior leadership to manage their business affairs, keep projects moving smoothly, and maintain effective communication. The ideal candidate is a self-starter who is results-driven, exercises good judgment, and has excellent communication skills, attention to detail, and time-management abilities—crucial for supporting this team. The candidate should also be able to manage multiple projects, handle a heavy workload with high accuracy, and maintain professionalism when interacting with others. This position reports to the Senior Executive Assistant.

Primary Responsibilities

• Provide executive support to senior leadership, including a variety of complex, confidential, and critical administrative and organizational tasks, in addition to backing up for the Senior Executive Assistant.

Calendar & Schedule Management

• Manage and optimize complex, ever-shifting calendars for senior leadership across multiple time zones
• Anticipate scheduling conflicts before they arise and resolve them proactively
• Coordinate and prepare executives for meetings, including briefing materials, agendas, and pre-reads

Communication & Correspondence

• Serve as the primary point of contact for internal and external communications on behalf of senior leadership
• Draft, review, and proofread executive emails, memos, presentations, and reports with meticulous attention to detail — errors simply don't make it through
• Screen and prioritize incoming communications, escalating urgent matters appropriately

Travel & Logistics

• Arrange complex domestic and international travel including flights, accommodations, ground transportation, and visas
• Prepare detailed itineraries that account for every contingency, ensuring executives arrive informed and on time

Project & Operational Support

• Track action items, deadlines, and follow-ups across multiple workstreams, ensuring nothing falls through the cracks
• Assist in preparing executive-level presentations, sales reports, and board materials
• Coordinate cross-functional meetings and offsites, including logistics, materials, and note-taking
• Support special projects and strategic initiatives as directed by senior leadership

Office & Administrative Operations

• Process expense reports and invoices accurately and in a timely manner
• Maintain highly organized digital filing systems
• Manage relationships with vendors, clients, and key stakeholders with professionalism and discretion

Event Management

• Organizing and supporting small and large meetings and conference set-up
• Partner with Marketing on more significant events as needed

Employee Relations

• Acting as a liaison between the employees and upper management
• Coordinate employee relations outreach through welcome packages, life event care packages, and additional items

Manage special projects as needed

Knowledge, Skills & Abilities

• Exceptional attention to detail — you notice the typo, the missing decimal, the misaligned time zone, and you fix it before anyone else sees it
• Outstanding written and verbal communication skills
• Proven ability to manage competing priorities and maintain composure under pressure
• High degree of discretion and confidentiality when handling sensitive business and personnel information
• Proficiency with Microsoft Office 365 (Outlook, Word, Excel, PowerPoint, Teams) and modern collaboration tools (Slack, Zoom, Salesforce a plus)
• Strong organizational and time-management skills with a proactive, anticipatory working style
• Strong and effective team player working with various disciplines and peer groups; can cover all tasks required to 'get a job done.’

Experience/Education

• 5+ years of experience
• Bachelor's degree
• Strong knowledge and experience in Microsoft Office, systems and procedures, and administrative duties
• Experience in business administration is a strong plus
• Experience in the Data Center industry, Construction, or Real Estate environments is a plus