Position: Finance and Administrative Coordinator

Reporting To: Director of Finance

Non-unionized - Out of Scope

Employment Terms: Permanent Full-Time

Compensation: 4 weeks vacation, monthly EDO, 4% employer matched pension, a competitive non-profit sector wages and benefit package.

Work Hours: Monday to Friday, 8:15 AM – 4:00 PM

Apply By: 11:59 pm (CST), May 28, 2026

Vacancies: 1

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About John Howard Society of Saskatchewan

We're a well-established non-profit provincial organization that provides effective, just, and humane services in response to the causes and consequences of crime, and assists individuals who are at risk or are involved in the criminal justice process.

Our Mission

The John Howard Society of Saskatchewan provides prevention, intervention, support services, and advocacy for individuals who are at risk or are involved in the criminal justice process.

Our Vision

Communities have effective, just, humane practices that support positive social outcomes.

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Position Summary

Under the direction of the Director of Finance (DOF), the Finance and Administration Coordinator will be responsible for maintaining day to day financial, accounting, and administrative services in support of operational excellence and organizational strategic direction.

Job Responsibilities:

• Administer and monitor the financial systems to ensure accountability and accuracy.
• Reconcile all petty cash accounts, visas, payroll, benefits, and other GL accounts of various programs.
• Prepare monthly bank reconciliations and monitor account compliance in relation to established policies and procedures.
• Prepare necessary journal entries to accrue revenues and expenses.
• Maintain fixed assets schedule and amortization, prepaid expenses schedule, and other balance sheet accounts schedules.
• Complete quarterly allocations of expenses to various programs.
• Provide support to managers and communicate to complete their visa/PCF reports with their receipts within the timeline.
• Manage revenues by following up with receivables, making deposits, and making accounting entries.
• Manage payables by making payments to utility bills, visas, debit cards, invoices and entering journal entries to the accounting software.
• Ensure completeness and accuracy of accounting records by verifying supporting documents/receipts.
• Respond to Manager and Director queries with regards to AR/AP, grants, and other financial transactions.
• Follow‐up with vendors, Managers, and Directors on invoices and payment issues.
• Assist in annual audit and budgeting process.
• Support the DOF on tax filings and deadlines.
• Support the DOF on all grant reporting – creating and maintaining an accurate tracking system to ensure grant report deadlines are met and ensure the appropriate reporting is completed within the grant guidelines.
• Maintain the daily finance and administrative operations of Provincial Office.

• Maintain confidentiality
• Perform all other duties as assigned/needed.

Qualifications: A combination of the following:

• University degree in a related field.
• 2+ years work experience in accounting and finance; a combination of experience and education may be considered.
• Successful criminal record check with vulnerable sector.

Knowledge, Skills and Assets:

• Knowledge of the Mission, Vision and Values of the John Howard Society of Saskatchewan.
• Knowledge and understanding of compliance with the designated Risk Management policies of the National John Howard Society.
• Understanding and commitment to the Truth and Reconciliation Commission Calls to Action.
• An understanding and commitment to the philosophy, goals, and objectives of the John Howard Society.
• Excellent communication, organizational, interpersonal, and time management skills.
• Knowledgeable in Accounts Receivable, Accounts Payable, and GL Modules
• Experience in QuickBooks is an asset.
• Above average attention to detail is required for this position.
• Experience managing staff in a unionized environment would be considered an asset.
• Strong knowledge of Microsoft Office programs, especially Excel.
• Working towards CPA Designation is an asset.

Additional Information

The above statements reflect general details considered necessary to describe the principal functions of the job and shall not be construed as the detailed description of all work assignments that may be inherent to the position.

Criminal Record Check Requirements

Your past doesn’t need to define your future. JHSS requires a Criminal Record and Vulnerable Sector Check for all eligible employees, though the presence of a criminal record will not alone preclude employment and will be investigated to determine the circumstances and the relevance.