Overview

The Associate Property Manager is responsible for the management of assigned properties in the portfolio. Responsibilities include managing tenant and vendor relationships, overseeing property operations, preparing budgets, conducting site inspections, and ensuring a best-in-class tenant and ownership experience.

This role requires a proactive, detail-oriented professional with strong communication skills who can effectively manage multiple priorities while collaborating across internal and external stakeholders.

Responsibilities

Property Management:

• Oversight and day-to-day responsibility for an assigned portfolio of retail, industrial, and office assets across the southeast
• Develop and maintain strong relationships with tenants and vendors
• Manage annual service contracts and vendor agreements
• Conduct regular site visits and quarterly property inspections to evaluate asset condition, curb appeal, safety compliance, and operational performance
• Bid, review, recommend approval for, and oversee maintenance repairs and capital expenditure projects
• Accurately review and approve invoices, payables, and project costs within approval authority limits
• Review leases, REAs, OEA agreements, and governing documents to determine landlord and tenant responsibilities and shared cost structures
• Manage tenant service requests, rent collection, after-hours emergencies, and work order completion in a timely and professional manner
• Support onboarding and transition of newly acquired properties into the portfolio
• Assist with agreements, easements, utility coordination, and other third-party property-related requests

Financial:

• Assist in the preparation and management of annual operating budgets, capital budgets, and financial forecasts
• Partner with Accounting to review CAM reconciliations, insurance allocations, tax recoveries, and tenant escrows
• Monitor property financial performance
• Provide recommendations for capital repair and replacement planning based on inspections, vendor proposals, and property conditions

Tenant Relations & Lease Administration:

• Develop strong tenant relationships through regular communication and property visits
• Administer and enforce lease provisions while coordinating with Asset Management as needed
• Review lease abstracts, commencement letters, possession documentation, and tenant correspondence for accuracy
• Collaborate with Leasing on tenant turnover, move-ins, expansions, renewals, and move-out coordination

Qualifications

• 2+ years of commercial property management experience, preferably within retail, shopping center, industrial, or office assets
• Strong understanding of commercial leases, CAM reconciliations, budgeting, and property operations
• Experience with Yardi and Microsoft Office