About Northern Montana Hospital

Northern Montana Hospital (NMH) is the center of a comprehensive system of medical and health care services, staffed with a team of caring professionals who are dedicated to meeting the growing needs of our Hi-Line communities. The not-for-profit, 25-bed Critical Access Hospital features a 24-hour physician-staffed emergency department, with state-of-the-art diagnostic imaging and electronic medical record services. Our large, quiet labor/birthing rooms are private and located away from other patient care areas. The private patient rooms on the 5th floor Medical/Surgical Department boast views from every window.

Administration, staff, and medical providers are committed to delivering high quality, comprehensive health care services to the people of the Hi-Line communities of Montana.

Specialties of our active staff of doctors include Anesthesiology, Emergency Medicine, Family Medicine, General Surgery, Hematology, Internal Medicine, OB/GYN, Oncology, Ophthalmology, Optometry, Orthopedic Surgery and Sports Medicine, Pain Management, Pathology, Podiatry, Psychiatry, Psychology, Radiology and Women’s Health.

For the convenience of our patients, we also host visiting physicians at our clinics in the areas of:

• Cardiology
• Neurology
• Pediatric Pulmonology
• Urology
• Radiation Oncology
• Nephrology
• Endocrinology
• Optometry

About the role

Northern Montana Health Care is seeking an experienced Health Care Executive Secretary who can provide top-quality administrative support to our senior management team reporting directly to the CEO. The ideal candidate should be an energetic self-starter who is willing to take on projects and can work under pressure. Must be detailed oriented, have excellent organizational grammar, typing, computer and phone skills, and be proficient in Microsoft Word, Outlook, PowerPoint and Adobe Acrobat. This position requires qualities of discretion, diplomacy, sound judgment and the ability to solve problems independently. The Executive Secretary maintains collaborative relationships with all hospital personnel, including physicians, co-workers, ancillary departments, patients, visitors and Members of the Board. The Executive Secretary is responsible for correspondence, appointments, supervising clerical staff, coordination of meetings including provider interviews and orientation, writing reports, and provider time away scheduling. May be required to plan, coordinate and implement special events such as receptions, luncheons, dinners, etc.

Qualifications

• Three (3) to five (5) years minimum healthcare experience preferred.
• High School graduate with secretarial/office training, preferably with minimum of five years’ experience in a professional office setting, or minimum of two years college with emphasis in business and office procedures and a minimum of one-year related work experience.
• Demonstrable knowledge in administrative office procedures-inventory, equipment maintenance service requisitions, supplies, etc.
• Capable of using independent judgement and diplomacy.
• Ability to allocate authority, and/or task responsibility.
• Strong communication skills for all interactions.
• Ability to maintain confidentiality of information at all times.
• Professional appearance, mature attitude and dependable.
• Skills in typing (60 wpm with minimal mistakes) with proficiency in general office related business correspondence including proper spelling and sentence structure.
• Proficiency in sentence structure, grammar, spelling and professional telephone manner. Demonstrate accurate mathematical skills.
• Ability to recognize/refer potential problems appropriately to team members, peers, or superiors.
• Ability to organize multiple projects to completion.
• Must be customer service orientated, and remain friendly, cheerful, and helpful to patients and others, maintaining an ability to meet patient and others’ needs, while following office policies, and procedures.
• Must maintain a positive attitude and be a positive agent for change.
• Ability to successfully pass background check and drug screen.

Salary is commensurate with up to 10 years' experience.

Health, dental, life, disability and FLEX/HSA benefits available with 403-b options.

The above information on this description has been designed to indicate the general nature and level of work performed by employees in this position. It is not designed to contain or be interpreted as an exhaustive list of all responsibilities, duties and qualifications required of employees assigned to this job.

Equal opportunity employer to all protected groups, including protected veterans and individuals with disabilities.

Applicants requiring accommodation(s) during the application or interview process are encouraged to contact us at nmhcemplsrvc@nmhcare.org or 406-262-1401. Requesting an accommodation is voluntary and will not negatively affect your application. All requests will be kept confidential.

NMH will not sponsor applicants for work visas for this job.