Executive Assistant

Harbor IT is a leading Managed Service Provider (MSP) specializing in delivering cutting-edge Cybersecurity, IT, and Cloud Services to a diverse portfolio of clients. Backed by the investment firm Worklyn Partners since 2022, we have rapidly expanded through strategic acquisitions and organic growth. Our mission is to manage our clients’ technology and mitigate their cyber risks, allowing them to focus on their core business.



We are seeking a highly skilled and polished Executive Assistant to provide dedicated support to the CEO and President of Harbor IT, (2 executives) within the Worklyn Partners Private Equity group. This is a full-time, onsite position (Monday - Friday, 8 AM - 5 PM EST) requiring a proactive, detail-oriented professional who thrives in a fast-paced private equity or holding company environment.


Key Responsibilities:

  • Executive & Business Support: Serve as a key liaison between the CEO, President, portfolio companies, and internal/external stakeholders.
  • Complex Calendar Management: Coordinate and optimize schedules, prioritizing strategic engagements across multiple businesses.
  • Travel & Logistics Coordination: Manage intricate domestic and international travel arrangements, ensuring efficiency and seamless execution.
  • Correspondence & Communication: Oversee emails, calls, and correspondence, drafting high-level documents with precision and professionalism.
  • Meeting & Event Planning: Organize board meetings, investor meetings, and high-profile events with attention to detail and discretion.
  • Confidential Data & Information Management: Handle sensitive documents, contracts, and financial reports with the highest level of confidentiality and integrity.
  • Project Coordination: Assist in planning, executing, and tracking key initiatives across portfolio companies and leadership teams.
  • Market & Business Research: Conduct industry research and provide analytical reports to support decision-making and strategy.
  • Personal Assistance: Manage personal appointments and responsibilities for the CEO while maintaining confidentiality.


Required Qualifications:

  • Experience: Minimum 5+ years as an Executive Assistant supporting C-level executives in a private equity, holding company, investment firm, or financial services environment.
  • Education: Bachelor’s degree in Business, Communications, or a related field preferred.
  • Technical Expertise:
  • Advanced proficiency in Microsoft Office Suite, Google Workspace, and productivity/expense tools.
  • Familiarity with Asana, Trello, or similar project management platforms.
  • Proficiency in digital communication tools and social media management for executive branding.
  • Ability to analyze and interpret business data to inform decision-making.


Industry Knowledge:

  • Strong understanding of private equity terminology, investment processes, and industry dynamics.
  • Ability to track competitor actions and market trends to support strategic initiatives.


Soft Skills:

  • Exceptional verbal and written communication with impeccable grammar and attention to detail.
  • High level of discretion, integrity, and professionalism in handling confidential information.
  • Strong problem-solving, adaptability, and multitasking skills.
  • Ability to prioritize effectively and remain composed under pressure.


What We Offer:

  • Competitive base salary with performance-based incentives
  • Comprehensive benefits package, including health, dental, and vision insurance, retirement plan, and paid time off
  • Ongoing professional development, including access to industry events and certifications
  • A dynamic, high-growth work environment with exposure to private equity operations
  • Opportunity to make a significant impact on a national, expanding platform


If you are an experienced Executive Assistant with a background in private equity, investment firms, or a holding company environment, and thrive in a fast-paced, high-expectation role, we invite you to apply and become a key contributor to our success.


Harbor IT is an Affirmative Action and Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, national origin, genetic information, age, disability, veteran status, or any other legally protected basis. Worklyn Partners will consider for employment, on a case by case basis, qualified applicants with arrest and conviction records.

Corporate

New York, NY

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