Not a remote or hybrid position. This role requires 100% onsite work in Cordova, Alaska.

Who We Are

• The Native Village of Eyak (NVE) is a federally recognized Tribal government based in Cordova, Alaska—a remote, roadless community nestled between the eastern Chugach Mountains and the waters of Prince William Sound.
• Our ancestral homelands have long served as a traditional gathering place for the Eyak, Aleut, Tlingit, and Athabascan peoples and span more than 55 million acres of land and sea, encompassing the Copper River Delta and the Northern Gulf of Alaska. This territory reflects the deep, enduring connection our people have to the land and waters that have sustained us for generations.
• NVE is governed by a seven-member elected Council, which upholds our Constitution and Bylaws. The Council provides strategic leadership and direction to the Administrative Executive Director and Health Executive Director to implement projects and programs in alignment with a strategic plan.
• The Ilanka Community Health Center is a primary care outpatient clinic serving the Cordova community. As both an Indian Health Service facility and a Community Health Center, Ilanka offers affordable, high-quality care through contract health services and sliding fee scales. In addition to medical services, Ilanka also provides behavioral health support.
• Mission: Dedicated to exercising our sovereignty to enhance the well-being of our people, culture, and homelands.
• Vision: To cultivate a resilient and thriving community where our people are healthy and empowered, our culture is alive, and we honor our lands and waters. Through our relationships, education, healing, and leadership, we uphold our sovereignty and empower current and future generations to sustain our way of life.
• Core Values: Humility, Accountability, Integrity, Kinship, Respect
• Traditional Values: God, Loyalty, Humor, Cooperation, Teaching, Cultural Pride, Sharing, Discipline, Language, Respect

Essential Notices

• Most positions require or strongly prefer on-site work in Cordova to ensure the highest quality of services for our Tribal Members. Remote work may be considered on a case-by-case basis, depending on the nature of the role, and may require regular travel to Cordova.
  
  
• NVE is an e-Verify employer and encourages all qualified applicants to apply.
  
  
• In accordance with P.L. 93-638, preference in hiring practices are given to Alaska Native, American Indian, and Native American applicants.
  
  
• We are committed to equity, access, and inclusion in our hiring process. If you need assistance applying, please contact our HR team at HR@eyak-nsn.gov

ICHC Administrative Assistant

POSITION SUMMARY

The ICHC Administrative Assistant is a dependable member of the Ilanka Clinic administration team, providing administrative and operational support across clinic departments. This role helps ensure smooth office operations, assists with scheduling, travel, and communications, and supports internal and external stakeholders. The position also contributes to outreach efforts, office management, and compliance activities while maintaining professional relationships with staff, patients, and external vendors. 

ESSENTIAL DUTIES

Administrative Support 

• Provides general administrative support to ICHC’s management team. 

• Oversees ICHC Calendar; electronically organizing and filing Out of Office, Travel & PTO requests. 

• Responsible for arranging travel, lodging and transportation for Clinic staff and contractors. 

• As needed, processes purchase requests and credit card statements in Microix.  

• As needed, provides backup to ICHC Executive Administrative Assistant for ICHC and ICHB meetings. 

• Oversee tracking of ICHC Training Log. 

• Attends all mandatory special events, meetings, and trainings. 

• Assists with special events, meetings, and trainings as necessary. 

• Performs other duties as assigned. 

Front Desk & Program Support 

• Assists with Medicaid Travel and is backup for Front Desk, Dental Front Desk and Outreach as needed. 

Communications & Outreach 

• Develops and manages advertising and outreach efforts to include Facebook, Newspaper and Radio. 

• Participates in community-wide health care activities such as health fairs as well as NVE hosted events which may be outside regular hours. 

Office & Equipment Management 

• Tracks and maintains office supply inventory which also includes equipment such as laptops, monitors, and other IT equipment. 

• Maintains key distribution and key spreadsheet. 

• Schedules office equipment maintenance if needed. 

Compliance, Safety & Conduct 

• Follows all policies and procedures and participates in risk management and quality assurance - quality improvement processes. 

• Follows all federal laws and regulations as required by the Health Insurance Portability and Accountability Act (HIPAA) and HITECH. 

• Works safely in accordance with OSHA regulations and company safety policies. 

• Immediately reports unsafe conditions, hazards, or injuries to HR or the designated safety contact. 

• Maintains confidentiality at all times. 

• Maintains awareness and sensitivity to various cultures. 

• Embodies Tribal values throughout all work. 

SUPERVISORY RESPONSIBILITIES
This position has no supervisory responsibilities.

KNOWLEDGE, SKILLS, AND ABILITIES 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or ability required. 

• Knowledge of modern office practices such as filing and email etiquette.  

• Comfortable using office equipment, computers, and job-related software programs.  

• Ability to understand and follow instructions, organize multiple priorities and meet deadlines with accurate work and minimal supervision.  

• Shows initiative and resourcefulness in managing tasks, as well as exhibit flexibility during change.  

• Able to maintain a clean, professional appearance with business casual attire.  

• Supports and facilitates positive interaction with others  

Computer Skills

• Proficient with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) 

• Skilled in email, calendar, and scheduling tools. 

• Comfortable with online collaboration platforms (e.g., Teams, Sharepoint, Zoom). 

• Able to enter, manage, and retrieve data from databases. 

• Quick to learn and adapt to new software or technology. 

• Experience with MIP Accounting, Microix, SmartSheets, Fleetio, or Rippling is a plus. 

EDUCATION AND EXPERIENCE  
Education: High school diploma or equivalent preferred.  

Experience: Previous experience in an office setting is preferred. Willingness to participate in on-the-job training and online skill development courses. Ability and willingness to travel for training, if required. 

Certificates / Licenses: Current Alaska Drivers’ License required with insurable driving record per company auto insurance requirements.  

PHYSICAL REQUIREMENTS 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

While performing the essential functions of this position, the following will be required of employees: 

• Ability to remain in a stationary position for extended periods of time. 

• Ability to operate a computer, telephone, and standard office equipment. 

• Ability to move about the office to access files, equipment, and attend meetings. 

• Ability to communicate effectively in person, over the phone, and through written correspondence. 

• Ability to review and produce documents and data on a computer screen and in print. 

• Occasional ability to lift and/or move up to 10 pounds (e.g., office supplies, files). 

• Ability to adjust focus and maintain attention in an office setting with moderate noise. 

WORK ENVIRONMENT 

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

While performing the essential functions of this position, employees may be exposed to the following conditions: 
 

• Indoor, climate-controlled office environment 

• Shared workspace in close proximity to other desks and colleagues 

• Moderate noise level (conversation, office equipment, phones) 

• Frequent use of computers, monitors, and other office equipment 

• Fluorescent or LED overhead lighting 

• Extended periods of sitting at a workstation 

• Occasional walking within the office and to shared resources (printer, break room, meeting rooms) 

• Possible exposure to paper dust, toner, and cleaning products used in the office 

Other Requirements: Required to submit to a background check and follow the NVE Tribe’s drug policies. 

Reasonable Accommodations Statement  

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. 
 

Disclaimer  

The Native Village of Eyak has reviewed this job description to ensure that essential functions and basic duties have been included. It is intended to provide guidelines for job expectations and the employee's ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills, and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. This document does not represent a contract of employment, and the Native Village of Eyak reserves the right to change this job description and/or assign tasks for the employee to perform, as the Native Village of Eyak may deem appropriate. Your signature below signifies that you understand the duties, expectations, and contents of this job description.