INTERNAL JOB ADVERTISEMENT - CURRENT EMPLOYEES ONLY PLEASE

Not a remote position. This role requires regular onsite work in Cordova, Alaska.

Who We Are

• The Native Village of Eyak (NVE) is a federally recognized Tribal government based in Cordova, Alaska—a remote, roadless community nestled between the eastern Chugach Mountains and the waters of Prince William Sound.
• Our ancestral homelands have long served as a traditional gathering place for the Eyak, Aleut, Tlingit, and Athabascan peoples and span more than 55 million acres of land and sea, encompassing the Copper River Delta and the Northern Gulf of Alaska. This territory reflects the deep, enduring connection our people have to the land and waters that have sustained us for generations.
• NVE is governed by a seven-member elected Council, which upholds our Constitution and Bylaws. The Council provides strategic leadership and direction to the Administrative Executive Director and Health Executive Director to implement projects and programs in alignment with a strategic plan.
• The Ilanka Community Health Center is a primary care outpatient clinic serving the Cordova community. As both an Indian Health Service facility and a Community Health Center, Ilanka offers affordable, high-quality care through contract health services and sliding fee scales. In addition to medical services, Ilanka also provides behavioral health support.
• Mission: Dedicated to exercising our sovereignty to enhance the well-being of our people, culture, and homelands.
• Vision: To cultivate a resilient and thriving community where our people are healthy and empowered, our culture is alive, and we honor our lands and waters. Through our relationships, education, healing, and leadership, we uphold our sovereignty and empower current and future generations to sustain our way of life.
• Core Values: Humility, Accountability, Integrity, Kinship, Respect
• Traditional Values: God, Loyalty, Humor, Cooperation, Teaching, Cultural Pride, Sharing, Discipline, Language, Respect

Essential Notices

• Most positions require or strongly prefer on-site work in Cordova to ensure the highest quality of services for our Tribal Members. Remote work may be considered on a case-by-case basis, depending on the nature of the role, and may require regular travel to Cordova.
  
  
• NVE is an e-Verify employer and encourages all qualified applicants to apply.
  
  
• In accordance with P.L. 93-638, preference in hiring practices are given to Alaska Native, American Indian, and Native American applicants.
  
  
• We are committed to equity, access, and inclusion in our hiring process. If you need assistance applying, please contact our HR team at HR@eyak-nsn.gov

About This Role

ADMINISTRATIVE OFFICE MANAGER

POSITION SUMMARY

The Administrative Office Manager is responsible for overseeing the daily operations of the office to ensure an efficient, organized, and professional work environment. This position provides administrative leadership, coordinates internal communications, supports staff and department needs, and ensures compliance with organizational policies and procedures. The Administrative Office Manager manages office systems and supplies, schedules and logistics, assists with budgeting and reporting, and plays a key role in supporting leadership with operational planning and execution. This role requires excellent organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

ESSENTIAL DUTIES

1)     OSGTP Department Support

a)      Provide comprehensive administrative support to the Director of the Office of Self-Governance & Tribal Programs (OSGTP).

b)     Assist the OSGTP Director with internal and external communications, correspondence, and document preparation.

c)      Prepare briefing packets, reports, and presentations for Council, Executive Leadership, and funding agencies.

d)     Coordinate OSGTP Director (or designee) signatures and Delegation of Authority memos when necessary.

e)     Reconcile OSGTP Director purchase and travel receipts.

f)       Organize, prepare materials, and take meeting minutes for internal committees and teams.

g)      Support implementation and follow-up of OSGTP action items and administrative priorities.

h)     Reconcile purchasing, invoicing, and monthly credit card statements for OSGTP.

2)     NVE Admin Building Office Management

a)      Oversee general office operations at the NVE Administration Building, including supplies, equipment, janitorial services, and common areas (conference rooms, kitchen, lobbies, foyer, laundry room).

b)     Manage office supply orders and vendor coordination to ensure smooth daily operations.

c)      Coordinate with maintenance and IT staff to maintain workplace efficiency and ensure data security.

d)     Provide backup for reception duties, including phone coverage, mail processing, and visitor assistance.

e)     Coordinate office services to maintain operational efficiency.

3)     Scheduling & Calendar Coordination

a)      Manage and maintain schedules for the OSGTP Director and department leadership.

b)     Coordinate meeting logistics (scheduling, room setup, communications, and catering).

c)      Oversee and maintain shared office calendars.

d)     Maintain group email and calendars for internal committees and teams.

4)     Tribal Program & Committee Support

a)      Support administration of OSGTP agreements, compacts, and funding streams through accurate recordkeeping and document preparation.

b)     Provide administrative and logistical support for Tribal program events, community meetings, and public engagement efforts.

c)      Coordinate with multiple Tribal Programs to ensure efficient management of shared administrative needs (scheduling, purchasing, and travel).

d)     Serve as Point of Contact and administrative support for the Election Committee during Council elections.

5)     Essential Duties of All Staff

a)      Works safely in accordance with OSHA regulations and company safety policies.

b)     Immediately reports unsafe conditions, hazards, or injuries to HR or the designated safety contact.

c)      Attends all mandatory special events, meetings, and trainings.

d)     Assists with special events, meetings, and trainings as necessary.

e)     Maintains confidentiality at all times.

f)       Maintains awareness and sensitivity to various cultures.

g)      Embodies Tribal values throughout all work.

h)     Performs other duties as assigned.

6)     Essential Supervisory Duties

a)      Supervise and manage these employees:

i)       Receptionist / Expeditor

ii)      Enrollment Clerk

iii)    Janitor (Contractor)

b)     Provide guidance, coaching, and support to employees to ensure performance and development.

c)      Assign, monitor, and review work to meet quality and productivity standards.

d)     Conduct performance evaluations and address performance or conduct issues promptly.

e)     Enforce company policies, procedures, and workplace safety standards.

f)       Promote a positive, inclusive, and professional work environment.

g)      Serve as the primary point of contact for employee questions, concerns, and problem resolution.

KNOWLEDGE, SKILLS, AND ABILITIES

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or ability required.

KNOWLEDGE

• Basic office procedures and administrative practices.
• Standard office software (e.g., Microsoft Office, email, scheduling tools).
• Recordkeeping and document management practices.
• Workplace safety and confidentiality standards.
• Organizational policies and procedures relevant to the role.

SKILLS

• Effective verbal and written communication.
• Time management and task prioritization.
• Scheduling and calendar management.
• Customer service and professional interpersonal interactions.
• Problem-solving and basic decision-making.

ABILITIES

• Work collaboratively with colleagues, supervisors, and external contacts.
• Maintain confidentiality and handle sensitive information appropriately.
• Adapt to changing priorities and multi-task effectively.
• Pay attention to detail and maintain accuracy in work.
• Learn new procedures, software, and systems as needed.

COMPUTER SKILLS

• Proficient with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Skilled in email, calendar, and scheduling tools.
• Comfortable with online collaboration platforms (e.g., Teams, Sharepoint, Zoom).
• Able to enter, manage, and retrieve data from databases.
• Quick to learn and adapt to new software or technology.
• Experience with Asana, MIP Accounting, Microix, SmartSheets, Fleetio, or Rippling is a plus.
  
  
  

EDUCATION AND EXPERIENCE

This section outlines the education, training, and experience required for a candidate to be successful in this role, as well as any preferred qualifications that make a candidate stronger. The listed preferred qualifications are helpful to be more successful in the role but not mandatory.

·        EDUCATION: High school diploma or GED required. Additional coursework or continuing education in office management, business administration, or a related field is preferred.

·        WORK EXPERIENCE: Minimum of 5 years of progressive administrative or office management experience; experience in Tribal government or public administration preferred.

·        CERTIFICATES / CERTIFICATIONS / LICENSES : Must possess a valid driver’s license and maintain an insurable driving record in accordance with the company’s auto insurance policy requirements.

PHYSICAL REQUIREMENTS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the essential functions of this position, the following will be required of employees:

·        Ability to remain in a stationary position for extended periods of time.

·        Ability to operate a computer, telephone, and standard office equipment.

·        Ability to move about the office to access files, equipment, and attend meetings.

·        Ability to communicate effectively in person, over the phone, and through written correspondence.

·        Ability to review and produce documents and data on a computer screen and in print.

·        Occasional ability to lift and/or move up to 10 pounds (e.g., office supplies, files).

·        Ability to adjust focus and maintain attention in an office setting with moderate noise.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the essential functions of this position, employees may be exposed to the following conditions:

·        Indoor, climate-controlled office environment

·        Shared workspace in close proximity to other desks and colleagues

·        Moderate noise level (conversation, office equipment, phones)

·        Frequent use of computers, monitors, and other office equipment

·        Fluorescent or LED overhead lighting

·        Extended periods of sitting at a workstation

·        Occasional walking within the office and to shared resources (printer, break room, meeting rooms)

·        Possible exposure to paper dust, toner, and cleaning products used in the office

Other Requirements: Required to submit to a background check and follow the NVE Tribe’s drug policies.

Reasonable Accommodations Statement

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

Disclaimer

The Native Village of Eyak has reviewed this job description to ensure that essential functions and basic duties have been included. It is intended to provide guidelines for job expectations and the employee's ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills, and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. This document does not represent a contract of employment, and the Native Village of Eyak reserves the right to change this job description and/or assign tasks for the employee to perform, as the Native Village of Eyak may deem appropriate. Your signature below signifies that you understand the duties, expectations, and contents of this job description.

Preference for NVE Tribal members is in effect for this position.