Overview

The Project Coordinator supports project managers and cross-functional teams in organizing, tracking, and delivering project activities. This role ensures smooth communication, maintains project documentation, monitors progress, and helps keep tasks on schedule. The Project Coordinator is essential in ensuring day-to-day operational efficiency within the project lifecycle.

Location

US

Scope

Global

Education

Minimum required: Bachelor’s degree in Business, Engineering, Management, Communications, or a related field; or equivalent work experience.

Span of Control:

Reports to: Program Manager

Roles/ Responsibilities

Project Support & Administration

• Assist project managers in planning and coordinating project timelines, tasks, and milestones.
• Organize project meetings, including preparing agendas, taking minutes, and tracking follow-up actions.
• Maintain up-to-date project documentation, including schedules, status reports, and action logs.
• Monitor task completion and provide reminders to stakeholders as deadlines approach.

Communication & Stakeholder Coordination

• Serve as a central point of contact for project-related inquiries.
• Facilitate communication between internal teams, external partners, and stakeholders.
• Provide regular updates on project status, risks, and dependencies.
• Identify and communicate issues early to ensure minimal impact on timelines.

Data & Reporting

• Collect, analyze, and update project metrics, dashboards, and reports.
• Track budget expenditures, resource usage, and key performance indicators as assigned.
• Support preparation of presentations and documentation for leadership reviews.

Process & Quality Management

• Follow established project management frameworks and organizational standards.
• Assist with ensuring compliance with internal procedures and quality expectations.
• Participate in process improvement initiatives by identifying gaps or inefficiencies.

Tool & System Management

• Maintain project plans and trackers using tools such as Jira, Smartsheet, Asana, Trello, or Excel.
• Support onboarding of team members to PM tools and processes.
• Ensure proper storage and organization of project-related files.

Qualifications

Minimum required:

• Bachelor’s degree in Business, Engineering, Management, Communications, or a related field; or equivalent work experience.
• 1–3 years of experience in project coordination, project support, or administrative roles.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Proficiency in project management or productivity tools (Excel, Jira, Smartsheet, Asana, MS Teams, etc.).

Preferred:

• Exposure to project management methodologies (Agile, Waterfall, hybrid).
• Experience working in a PMO or within cross-functional project environments.
• Basic understanding of budgeting, resource planning, or reporting.
• CAPM or similar entry-level project management certification.

Teamwork/Leadership/interpersonal Skills:

• Organization and time management
• Communication and interpersonal skills
• Problem-solving and critical thinking
• Adaptability and ability to multitask
• Collaboration and teamwork
• Proactive and detail-oriented mindset

Organizational Interlocks

This position will work closely with internal stakeholders

Physical Demands/  Travel required

Work associated with this position is sedentary in nature and performed indoors at a desk either remotely or in an office setting.

Travel for this position is less than 10%.

This position is hybrid in office and remote.