Applicant Requirements

We request that you submit both a cover letter and a resume that demonstrates your interest and qualifications for working in a ministry position and the Office Manager role. You will not be considered without both. Please complete the application form in its entirety as we are unable to extend an offer of employment for incomplete applications. Some volunteering with the ministry as part of the assessment and qualification process may be requested.

The Ministry

OurCommunity is a ministry of OurCalling, a nonprofit organization that has been serving our neighbors on the streets since 2009. Every job position at OurCalling is a ministry position. At OurCalling, we help our homeless neighbors walk with Jesus and get off the streets. Our vision is to create a community of integrity where people are cared for with dignity and intentionally connected to the body of Christ. OurCommunity Ferris (OCF) will be a 500 home neighborhood development with full wrap-around support onsite. Located on a 280-acre rural property outside of Dallas, it will provide long-term, comprehensive, and relational care for formerly homeless residents who are at higher risk of dying on the streets and need long-term care. At the heart of this community will be a service building with wrap-around support services, including a chapel, a medical clinic, a cafe, mental health care, counseling, and more, all designed to minister to the spiritual, social, and physical needs of our friends. With 500 homes, it will be the largest housing project for the formerly homeless in the history of North Texas.

Job Summary and Responsibilities:

The Office Manager will be responsible for general office and files management, receiving guests and visitors, handling incoming and outgoing mail and calls, and assistance to the Executive Director. This person will coordinate schedules with partner agencies working out of OCF, as well as schedule and coordinate with vendors coming on property to perform work. They will also oversee property management and leases. This person will work in coordination with the Volunteer Coordinator, Advancement Team, Program Team, and Operations Team to maintain the day-to-day flow of activities across the campus.

Office Duties

• Reception: 
• • Greet and receive guests, answer phones, receive non-monetary donations
  • Ensure residents are checked in and out
• Handle incoming and outgoing mail and packages: Postage Machine, Amazon, UPS, USPS, FedEx, etc)
• Manage relationship with Vendors/Contractors (landscaping, maintenance)
• Coordinate 
• • with Operations and Program teams: Be the “hub” for all things at OCF
  • with Advancement Team regarding tours
  • with Volunteer Engagement Manager and OCF Volunteer Coordinator
  • with On-Site Partners and construction crews regarding scheduling and parking 
• Assist Executive Director with
• • Calendar appointments
  • Files management
  • Other administrative tasks
• Steward resources:
• • Update and maintain lists of assets and equipment
  • Order/maintain office supplies
  • Manage vending machine(s) money (once installed)
  • Deposit checks (under the guidance of the Chief Financial Officer handle physical check deposits, including rent, vouchers, etc; this excludes monetary donations to the ministry)
• Run errands as needed
• Other miscellaneous tasks to be determined

Property Management Responsibilities

• Manage leasing processes, including showing units, processing applications, maintaining files, and executing lease agreements.
• Manage the leasing portal with guidance from the Leadership Team.
• Review resident delinquencies and manage collections.  Oversee the eviction process.
• Prepare and present annual department budgets to the Executive Director. 
• Participate in property inspections to ensure compliance with policies and procedures.
• Ensure compliance with local, state, and federal regulations.
• Communicate with the Executive Director regularly regarding property performance.

Qualifications

• A close and growing relationship as a disciple of Jesus Christ
• Minimum High school diploma, required
• High familiarity with Google Workspace (Docs, Sheets, Calendar, Gmail)

Skills and Abilities

• Three years of experience in property management, preferred
• Comfortable walking on rough terrain (over fields)
• Excellent customer service
• Self-starter, comfortable working alone and taking initiative to complete tasks
• Exceptional attention to detail
• Ability to remain calm even with multiple simultaneous tasks or requests
• Comfortable with a “start-up” environment
• Flexible
• Unafraid to make phone calls
• Model the 3C’s (Caring with dignity, Connecting intentionally, and Creating healthy community)

Preferred, but not required

• Bilingual (English, Spanish)
• Experience with Notion and property management software

Our Benefits (only if a full-time position): We offer an excellent Total Rewards benefit package that includes over 3 weeks’ Paid Time Off plus Holidays to start, as well as Health Reimbursement Benefit of up to $800 per month, Parental Leave, Life Insurance, Retirement Plan with matching, and more.