About OWC

Other World Computing, Inc. (OWC) is a prominent innovator in computing solutions, providing businesses, creative professionals, and tech enthusiasts with high-performance storage, memory, and connectivity products. Since 1988, we have been committed to quality, reliability, and sustainability, offering cutting-edge upgrades and accessories that maximize technology investments and enhance productivity. With a focus on customer satisfaction and eco-friendly initiatives, OWC empowers users to push the boundaries of creativity and performance, delivering the tools they need to achieve more.

HR Generalist - Onsite Role

HQ Office - 8 Galaxy Way, Woodstock IL

The HR Generalist supports the full employee lifecycle with a primary focus on recruiting, onboarding, HRIS data integrity, benefits and leave administration, and day-to-day employee support. This role partners closely with the Sr. HR Generalist to ensure a positive employee experience, accurate records, and compliant HR practices.

Are you ready to help organizations solve their hardest challenges through the power of OWC?

If so, we’d love to hear from you!

What Will You be Doing?

Recruiting & Onboarding

• Meet with hiring managers and use the new role form to clarify headcount needs, responsibilities, and requirements.
• Draft job descriptions when one is not provided and obtain hiring manager approval.
• Conduct salary analysis to confirm appropriate hiring range based on internal equity and market data.
• Post open roles in Rippling/HRIS and coordinate internal posting emails when applicable.
• Review resumes and coordinate all interview scheduling, including with hiring managers.
• Draft and negotiate offer letters; ensure all offers are approved prior to release.
• Conduct welcome calls with candidates who accept offers.
• Initiate background checks and drug screens and track completion.
• Hire new employees into the HRIS (Rippling), ensuring accuracy of all data fields.
• Coordinate first-week schedules with hiring managers and send detailed first-day welcome emails.
• Schedule first-week meetings on calendars
• Coordinate with IT to ensure equipment, system access, and workspace are ready for day one.
• Prepare and/or coordinate new hire swag bags.
• Conduct HR onboarding calls and complete I-9 verification; provide office/building tours and key fob access for onsite hires.
• Set up and track 30/60/90-day check-ins.
• Ensure job descriptions, offers, and NDAs are signed and filed in the employee profile.
• Capture onsite new hire photos or collect photos from remote hires for internal use.

Small Employee Events

• Coordinate small onsite employee events (e.g., team lunches, celebrations).
• Order food, set up the breakroom, and ensure décor and supplies are in place.
• Clean up and reset the space following events.

Communications

• Draft, proofread, and send HR and company-wide employee communications in alignment with brand and leadership direction.

Employee Questions & Service

• Manage approximately 50% of the HR shared inbox in partnership with the Sr. HR Generalist.
• Respond to routine policy, payroll, and HR process questions, escalating complex items as needed.

Benefits Administration

• Respond to roughly 50% of benefits-related questions in coordination with the Sr. HR Generalist.
• Support open enrollment communications, basic troubleshooting, and HRIS updates related to benefits.

ADA/FMLA & Leave Administration

• Assist with 50% of ADA/FMLA and leave-related questions and approvals, working closely with the Sr. HR Generalist to ensure compliance and documentation.

HRIS & Data Management

• Maintain accurate and up-to-date employee information in Rippling, including new hires, terminations, job changes, and status changes.
• Support data audits and clean-up projects to ensure HRIS integrity and compliance.

Secondary Duties, Projects & Audits

• Assist with audit-heavy HR projects, including file reviews and data reconciliations.
• Support special HR projects as assigned (e.g., handbook acknowledgments, NDA campaigns, compliance initiatives).
• Audit employee files to ensure each employee has a current, signed job description and NDA on file.

Mail & Filing

• Scan and route onsite HR-related mail to the appropriate parties.
• File all outstanding documents into employee profiles, including signed job descriptions and NDAs.
• Assist on State or Tax notices when applicable.

What You Bring with You?

• Bachelor’s degree in Human Resources, Business, or related field preferred; equivalent experience considered.
• 2–4 years of HR experience, ideally in a generalist, coordinator, or HRIS/recruiting role.
• Experience with an HRIS (Rippling strongly preferred).
• Familiarity with benefits administration and basic ADA/FMLA concepts is a plus.
• Experience coordinating recruiting and onboarding processes.
• Strong attention to detail and commitment to data accuracy.
• Excellent written and verbal communication skills, including professional email drafting and proofreading.
• Highly organized with the ability to manage multiple priorities and deadlines.
• Discrete and trustworthy with confidential and sensitive information.
• Customer-service mindset and ability to build positive relationships with employees and managers.
• Proficient in Microsoft Office; strong Excel/Sheets skills a plus.
• Canva experience is a plus.
• Legal background is a plus.

Compensation Structure for the Position         

The compensation package for this role includes a salary of $50,000-65,000 USD per year. The amount of variable compensation will be determined based on your experience, skills, and performance.

Our People Are the Most Important Asset

A career with OWC is out of this world and will provide you with all the opportunities and benefits that can only come from working with a proven industry leader that is committed to innovation and delivering the finest computing solutions.

•    Competitive pay, that is based on the work that you do here at OWC

•     A generous number of vacation/sick/personal days every year, including birthday time off!

•     Comprehensive health, vision, dental and wellness benefits.

o   401K

o   Life Insurance

o   Disability Insurance

o   Accident Insurance

o   Critical Illness Insurance

o   Tuition and Loan Assistance

•     Join a company that is a leader in sustainability and offers the flexibility of onsite, remote or hybrid roles.

•     At OWC there are ongoing opportunities to learn, develop new skills and support your personal growth.

Different people approach challenges differently. The most successful teams are the most diverse teams, and we pride ourselves on providing a culture that is committed to diversity, equity, and inclusion.

We look forward to hearing from you, learning more about your successes and sharing more on the ‘Other Worldly’ innovation here at OWC.

Candidate Acknowledgment Statement:
I acknowledge that as a candidate applying for a position at Other World Computing, I agree to participate in an assessment as part of the hiring process. These assessments are designed to evaluate my skills, abilities, and fit for the role I am applying for. I understand that the information gathered through these assessments will be kept confidential and used solely for making hiring decisions. I agree to participate in the assessment program administered by Other World Computing.

Candidate Acknowledgment and Consent Statement: By applying to this role, you expressly consent to interviews being recorded and transcribed by OWC for notetaking and evaluation purposes. All recordings and transcripts will be securely stored, treated confidentially, and used solely for internal evaluation related to your candidacy.

If you prefer not to have your interview recorded, this will not disqualify you from consideration. Should you receive an invitation for an interview, please inform your interviewer in advance if you wish to opt-out of recording.