Panorama Insurance Associates is a fast-growing, innovative company committed to growth and providing opportunities for both employees and affiliates. The Executive Assistant will support our General Counsel/Chief of Staff, assisting with various legal-related tasks and executive administration work —all while upholding our core values, and covering you from every angle. 

Responsibilities:

• Executive Administration

o   Support General Counsel/Chief of Staff with administrative work

o   Review, organize, and draft responses to General Counsel and legal department email

o   Maintain General Counsel’s calendar and appointments

o   Create presentations and reports as part of projects

o   Collect and organize monthly department reporting packages

o   Complete projects to collate and organize data into useable formats

o   Support CEO and other executives as needed with legal files, documents, and other executive administrative tasks as needed

• Legal Admin & Contract Management

o   Draft contracts from templates and maintain contracts database          

o   Manage contract approval and signature process using JotForm, DocuSign, and/or Adobe Sign          

o   Proofread, format, organize, and maintain various legal files and documents

o   Maintain entity regulatory filing database and files                               

Qualifications:

• College degree in business or law preferred
• 3+ years’ experience in administrative role, preferably in legal or insurance field
• Prior insurance industry experience preferred
• Excellent computer skills including Microsoft Office Suite and Adobe
• Knowledge of business entity maintenance desired
• Ability and desire to learn about contracts and insurance business
• Attention to detail and accuracy
• Problem-solving, communication, and analytical skills                                                      
• Pro-active and positive attitude
• Organizational and time management skills                                            

Executive Assistant Benefits:

• Medical: Offering a HSA, PPO, EPO with a base plan at no premium cost to the employee
• Dental: PPO plans with an option for no employee premium cost
• Vision: PPO plan with no employee cost
• FSA/HSA accounts: Medical and Dependent Care FSA. Panorama contributes $1000 annually to qualified HSA accounts
• Commuter Benefits: Up to $600 per month contribution
• Long-Term & Short-Term Disability: At no cost to the employee
• Life and AD&D: At no cost to the employee. Voluntary Life is also available
• Supplemental Plans: Offering a Critical illness and Hospital Indemnity plan
• Identity Theft: Provided at no cost for employee coverage
• EAP: No cost to anyone in the household
• 401k: With a match of 100% up to 5% of your earnings
• Paid Time Off: Generous PTO accrual, starting at 15 days per year
• Paid Holidays: 12 paid holidays per year
• Flexibility: Remote, hybrid and in-office options
• Professional Development, licensing/accreditation, and growth plans

Panorama is committed to the full inclusion of all qualified individuals. In keeping with our commitment, Panorama will take steps to ensure that people with disabilities are provided with reasonable accommodation. Accordingly, if reasonable accommodation is required to fully participate in the job application or interview process, to perform the essential functions of the position and/or to receive all other benefits and privileges of employment, please contact us.