Paradise Media is an affiliate marketing company at the forefront of digital marketing, dedicated to empowering consumers to make informed choices when it comes to products and services using strategic and innovative digital marketing campaigns. With a strong commitment to transparency, consumer empowerment, and performance-driven marketing, Paradise Media aligns advertisers and affiliates to provide consumers with information to make the best choices for their needs.

About the role

• The Office Administrator is responsible for creating and maintaining a clean, organized, and welcoming office environment that supports productivity and collaboration. This role manages facilities and supplies, and ensures smooth administrative processes. As a key partner to the HR department, the Office Administrator assists with onboarding, team events, HR-related tasks, and supports the management of HR systems.

This role is to be based in our Puerto Rico office.

Part-time.

Roles & Responsibilities: 

• Greet and assist visitors, and direct inquiries to the appropriate person or department.
• Maintain a clean, organized, and welcoming office environment that reflects the company’s values and culture.
• Coordinate and execute internal events, including wellness programs, team celebrations, and cultural activities.
• Manage relationships with building management, vendors, and service providers for office and facility needs.
• Track and restock office supplies, snacks, and beverages within approved budgets.
• Provide comprehensive administrative support to the Finance team, including the secure delivery of documents to financial institutions and execution of other clerical and operational tasks as required.
• Assist HR with onboarding logistics for new hires, including workspace setup, and introductions to office resources.
• Schedule and coordinate meetings, prepare meeting spaces, and ensure required materials are available.
• Maintain organized filing systems both physical and digital in line with company policies.
• Identify and recommend process improvements to increase efficiency and enhance the employee experience.
• Perform additional tasks as needed to support office operations and company objectives.

Requirements:

• Availability for part-time hours with flexibility to meet office needs.
• Strong organizational skills with the ability to manage multiple priorities effectively.
• Excellent verbal and written communication skills with a professional and approachable demeanor.
• Proficiency or familiarity with HR systems and project management tools. 
• Ability to work independently and collaboratively within a team environment.
• Previous experience in office administration, customer service, or related fields is preferred but not required.
• Demonstrated willingness to learn and adapt in a fast-paced environment.

Our Benefits:

We offer a competitive salary, and the opportunity to work with a talented and passionate team in a fast-paced, dynamic environment.