Medical Billing & Administrative Operations Specialist 

Position Summary 

The Medical Billing & Administrative Operations Specialist is responsible for managing all aspects of medical billing, claims submission, payment posting, payer follow-up, and revenue cycle support.   

During non-peak periods, the employee transitions into administrative projects, reporting, documentation management, process improvement initiatives, and operational support activities that contribute to organizational efficiency and readiness for future immunization seasons. 

This position requires expertise in medical billing, strong organizational skills, attention to detail, and the ability to adapt between seasonal priorities. 

Primary Responsibilities:

*Peak Season: Immunization Billing *Operations  (Approximately September through December) 

*Billing & Revenue Cycle 

• Submit vaccine claims accurately and timely. 

• Process Medicare, Medicaid, commercial, and managed care claims. 

• Resolve claim denials and rejections. 

• Follow up on unpaid claims and outstanding balances. 

• Monitor accounts receivable aging reports. 

• Post payments and reconcile remittance advice. 

• Verify coding and billing accuracy. 

• Track reimbursement trends and payer issues. 

• Ensure compliance with payer and regulatory requirements. 

• Meet established billing productivity and collection goals. 

*Non-Peak Season Responsibilities (Approximately January through August) 

Administrative Projects vary upon scope and timeframes 

Experience with Azalea prefered

About Pathways Wellness Program

Build a Career That Goes Where It Matters

At Pathways Wellness Program, our clinicians don't wait for patients to come to them — they go to the patients. If you're a nurse, pharmacist, or other licensed clinical professional who loves meaningful work, flexible scheduling, and the satisfaction of serving your community firsthand, we'd love to connect.

What We Do

We operate onsite immunization and wellness clinics across senior living communities, schools, and corporate settings — more than 500 clinics a year. Our work is hands-on, relationship-driven, and genuinely impactful.

Why Pathways

• Flexible, clinic-based shifts — you choose what fits your schedule
• Work across a variety of settings: senior communities, schools, corporate wellness
• Be part of a close-knit, mission-driven team
• Competitive compensation
• The reward of doing work that genuinely helps people stay healthy

Ready to Join Us?

We're always looking for skilled, caring clinicians to grow our network. If you're passionate about preventive health and love serving your community, we want to hear from you.