This role supports work across multiple entities, primarily focused on Industrial Succession, not Pen Manufacturing.

Industrial Succession is a long term holding company focused on acquiring and operating small to mid sized industrial businesses in the United States.

The mission is simple but important:

help retiring business owners transition their companies while keeping jobs, operations, and critical capabilities in the U.S.

Many industrial businesses are owned by aging founders with no clear succession plan. When these companies shut down or are sold poorly, decades of expertise, local jobs, and essential manufacturing capacity disappear.

Industrial Succession exists to solve that.

We acquire these businesses, stabilize them, and operate them for the long term. We focus on:

• preserving what works
• improving operations
• modernizing systems and processes
• introducing technology where it actually drives efficiency
• building durable, profitable companies over time

This is not a short term flip model. The goal is to build and operate great industrial businesses for the long run.

The environment is fast moving, hands on, and execution focused. You will have exposure to real business operations, acquisitions, and decision making.

Executive Assistant & Operations Lead

Location: West Hollywood, CA
Employment Type: Full-Time or Part-Time (Minimum 25 hours per week)
Work Arrangement: Onsite (Candidates must reside within a 30-minute commute)

Position Overview

We are seeking an exceptional Executive Assistant & Operations Lead to partner closely with a dynamic founder in managing both business operations and personal affairs.

This is a high-impact, high-visibility role designed for a professional who thrives in fast-paced environments and takes pride in operating with precision, ownership, and discretion. You will play a critical role in ensuring that day-to-day operations run seamlessly, priorities are executed efficiently, and no detail is overlooked.

This position offers a unique opportunity to work across business, operations, and lifestyle management.

Key Responsibilities

Executive Support

• Manage calendar, scheduling, and shifting priorities
• Monitor and organize email communications, including drafting responses and follow-ups
• Track tasks, deadlines, and commitments across business and personal matters
• Provide regular updates on progress, timelines, and deliverables

Operations & Project Coordination

• Coordinate and execute projects from initiation to completion
• Liaise with vendors, contractors, and external partners
• Monitor timelines and ensure deliverables are met
• Develop and maintain organizational systems, trackers, and workflows

Personal & Household Management

• Oversee household vendors, services, and maintenance schedules
• Coordinate appointments, repairs, and recurring services
• Manage errands, purchasing, and inventory of household supplies
• Support personal scheduling and day-to-day logistics, including pet care coordination

Events & Logistics

• Plan and coordinate in-home events on a periodic basis
• Manage vendor coordination, scheduling, and event execution
• Oversee guest communication and event logistics

Business Support

• Assist with vendor communication and follow-ups
• Support hiring coordination and recruitment processes
• Track key commitments and ensure timely completion
• Provide administrative and operational support across business functions

Qualifications

• Proven experience in an executive assistant, operations, or similar role
• Strong organizational and time management skills
• Excellent written and verbal communication abilities
• Ability to manage multiple priorities in a fast-paced environment
• High level of attention to detail and accuracy
• Demonstrated ability to take initiative and work independently
• Professional discretion and ability to handle confidential information
• Proficiency with standard business tools and systems

Preferred Attributes

• Resourceful and solution-oriented mindset
• Strong follow-through and accountability
• Adaptability and comfort managing diverse responsibilities
• Professional demeanor and reliability

Work Expectations

• Provide estimated timelines for tasks within 24–48 hours
• Maintain consistent communication regarding progress and completion
• Work onsite in Los Angeles a minimum of three days per week
• Provide advance notice for planned time off
• Availability for occasional urgent or after-hours matters as needed

Compensation

• $30–$55 per hour, commensurate with experience and qualifications
• Minimum commitment of 25 hours per week

Growth Opportunity

This position offers the potential to expand into a Chief of Staff or Operations leadership role based on performance and demonstrated capability.

Additional Information

This role requires a high degree of organization, reliability, and professional accountability. Candidates who demonstrate strong ownership and consistent execution will be best positioned for success.