About pHathom
pHathom’s technology enables the capture and long-term storage of point source CO2 from biomass plants through a novel approach using limestone and other alkaline materials, and then stores the carbon by harnessing the ocean’s natural carbon cycle. This unique approach enables low-cost carbon capture and storage (CCS) at coastal biomass plants in locations that do not have ready access to suitable geologic storage.
About the role
pHathom Technologies is seeking a Project Coordinator to join our Operations team. The Coordinator will play a critical role at the intersection of project execution, financial tracking, and nondilutive funding support. They will be responsible for ensuring full financial compliance with non-dilutive funding programs through accurate time tracking, cost reconciliation, and reporting, enabling timely reimbursements and healthy cash flow.
Why This Matters
We’re a growing startup backed by public innovation and non-dilutive funding. To scale responsibly and sustainably, we need to ensure we’re tracking our work, reporting our impact, and getting reimbursed accurately and on time.
As our Project Coordinator, you'll help us stay compliant with funding programs like IRAP, OSC, and ACOA, but also drive forward our key efforts — making sure projects continue to drive forward, receipts are tracked, and our reporting is clean and complete. Your attention to detail will help unlock real cash that keeps us moving forward.
Key Responsibilities
- Project Execution
- Coordinate project timelines, deliverables, and team responsibilities by scheduling and running project check-ins, supporting team accountability for action items and reporting needs
- Support project documentation, workflows, and update tracking
- Act as a bridge between teams and workstreams, communicating and helping work through risks and blockers
- Engage and eventually lead monthly reporting with leadership
- Identify operational inefficiencies and propose process improvements
- Support implementation of new tools or systems that improve productivity
- Financial Tracking
- Ensure accurate coding and classification of transactions
- Record, track, approve, and categorize eligible expenses against each funding stream (e.g., equipment, subcontractors, travel), via the collection and organization of receipts, invoices, and vendor documentation to support claims
- Reconcile actual spending against submitted budgets and identify any discrepancies
- Prepare and support interim and final financial reports for funders
- Assist with budget preparation and reporting, variance analysis, and eventual modeling
- Funding Strategy & Support
- Maintain up-to-date records of what each funding program needs and when (deadlines, receipts, reporting formats)
- Track the use of funds across programs to ensure alignment with approved budgets and scopes
- Serve as the central point of contact for internal documentation requests related to claims, audits, or compliance reviews
- Ensure claim packages are complete, submitted on time, and compliant with applicable rules
Qualifications
Essential
- Bachelor Degree or 1–3 years of experience in either finance, grant administration, or compliance coordination
- 1-3 years of project management experience
- High attention to detail, strong organizational skills, and analytical mindset
- Ability to manage multiple workstreams independently
- Proficiency in Google Workplace applications
- Clear written and verbal communication
- Proactive, organized, and curious to improve systems
- Comfortable working with cross-functional teams and tight deadlines
- Valid Class 5 driver license, and willingness to travel to partner sites in Nova Scotia and New Brunswick as needed (expected < 10%)
Nice-To-Have
- Masters Degree, CPA, PMP
- Familiarity with non-dilutive funding programs (e.g., IRAP, SDTC, ACOA) in Canada
- Worked in a startup, grant-funded organization, or early-stage team
- Experience with project or time-tracking tools (Favro, Jira, Asana, MS Projects)