About CoVet

CoVet is an AI copilot application built to assist veterinary professionals by saving them time and allowing them to focus more on animal care—or even get home on time. We are a small, passionate, and agile team with a strong mission to improve the veterinary industry through innovative technology.

About the role

We’re looking for a highly organized, proactive Office Coordinator to help keep our team running smoothly day to day. This person will own a wide range of administrative and office support responsibilities, from coordinating travel and managing supplies to supporting meetings, vendors, facilities, and internal processes.

This is a key role for someone who enjoys creating structure, solving problems, and making sure the team has what it needs to do its best work.

What you'll do

• Manage day-to-day administrative support
• Coordinate business travel, including flights, hotels, ground transportation, and itineraries
• Support scheduling for internal meetings, team events, and occasional leadership meetings
• Maintain office supplies, equipment, and shared spaces
• Liaise with vendors, couriers, and service providers
• Help manage invoices, purchase requests, expense tracking, and other administrative documentation
• Support onboarding logistics for new hires, including workspace setup, supplies, and coordination across teams
• Organize company events, team offsites, lunches, and internal gatherings
• Maintain internal administrative processes and keep documentation organized and up to date
• Handle incoming mail, shipments, and general office correspondence
• Assist with ad hoc projects across teams
• Identify ways to improve office systems, workflows, and team experience

Qualifications

• 1-2+ years of experience in office administration, coordination, executive support, or operations
• Strong organizational skills and high attention to detail
• Ability to manage multiple priorities and stay calm in a fast-paced environment
• Excellent written and verbal communication skills
• Comfortable coordinating logistics and solving problems independently
• Strong judgment and a service-oriented mindset
• Proficiency with common workplace tools such as Google Workspace, Microsoft Office, Slack, calendar tools, and expense/travel platforms
• Ability to handle sensitive information with discretion

Nice to Have

• Experience in a startup or high-growth environment
• Experience supporting travel booking and event coordination
• Familiarity with vendor management, procurement, or basic office budgeting
• Experience supporting onboarding or employee experience initiatives

Why Join Us?

• Comprehensive health, dental, and vision benefits.
• Remote-first culture with flexible working arrangements.
• Opportunity to shape the future of a fast-growing company and make a real impact in the veterinary industry.

CoVet is an equal opportunity employer and are committed to building a diverse and inclusive team. Accommodations are available for candidates participating in all aspects of the selection process.