Accounting Specialist

Department: Finance & Accounting
Employment Type: Full-Time
Reports To: COO/CFO

Are you an accounting professional who loves bringing accuracy, organization, and insight to the numbers?

We're looking for an experienced Accounting Specialist to join our Finance & Accounting team! This is an exciting opportunity for a detail-oriented accounting professional who enjoys taking ownership, solving problems, and keeping financial operations running smoothly.

If you have a strong accounting foundation, thrive in a fast-paced environment, and take pride in producing accurate and reliable financial information, we'd love to hear from you!

What You'll Do

You'll play an important role in supporting the company's day-to-day financial operations, ensuring accuracy, accountability, and timely financial reporting.

General Accounting & Financial Reporting

• Maintain accurate and organized financial records.
• Prepare and post journal entries, including recurring and adjusting entries.
• Maintain and reconcile general ledger accounts.
• Research and resolve accounting discrepancies and unusual transactions.
• Assist with monthly, quarterly, and annual financial reporting.
• Support month-end and year-end closing activities.

Accounts Payable

• Process vendor invoices accurately and efficiently.
• Verify invoices against purchase orders, receipts, contracts, and supporting documentation.
• Monitor vendor accounts and resolve discrepancies.
• Prepare and process vendor payments.
• Assist with 1099 reporting and year-end vendor requirements.

Accounts Receivable

• Prepare and issue customer invoices.
• Monitor outstanding receivables and follow up on past-due balances.
• Post customer payments and maintain accurate customer accounts.
• Research and resolve billing discrepancies.
• Prepare accounts receivable reports and aging schedules.

Reconciliations & Month-End Close

• Perform monthly bank, credit card, accounts payable, accounts receivable, and general ledger reconciliations.
• Investigate and resolve financial variances.
• Assist with accruals, prepaid expenses, fixed assets, and balance sheet accounts.
• Maintain supporting documentation and assist with internal financial controls.
• Help ensure month-end deadlines are consistently met.

Team Collaboration & Process Improvement

• Collaborate with Operations, Payroll, HR, Purchasing, and other departments.
• Respond to accounting questions from employees, vendors, customers, and management.
• Maintain confidentiality when handling sensitive financial information.
• Identify opportunities to improve processes, efficiency, and accuracy.

What You Bring

• 5+ years of progressive accounting experience.
• Strong understanding of accounting principles and general ledger accounting.
• Hands-on experience with accounts payable, accounts receivable, reconciliations, and month-end close.
• Strong Microsoft Excel skills, including formulas, sorting, filtering, and data analysis.
• Experience with accounting or ERP software.
• Exceptional attention to detail and organizational skills.
• Strong analytical and problem-solving abilities.
• Ability to work independently, manage multiple priorities, and meet deadlines.
• Excellent written and verbal communication skills.
• A high level of integrity, accountability, and professionalism.

Additional Experience We Love:

• Associate's or Bachelor's degree in Accounting, Finance, or a related field.
• Payroll accounting experience.
• Experience in construction, contracting, manufacturing, or service-based industries.
• Familiarity with NetSuite, Sage, Microsoft Dynamics, or similar accounting platforms.
• Experience supporting year-end financial reporting.

What Makes You Successful in This Role?

You're someone who:

• Takes ownership of responsibilities and follows through.
• Notices the details others might miss.
• Enjoys investigating discrepancies and finding solutions.
• Can balance multiple priorities without losing sight of deadlines.
• Communicates effectively across departments.
• Looks for ways to make processes better, not just get the work done.

Ready to Make an Impact?

If you're an experienced accounting professional looking for an opportunity to put your skills to work, take ownership of important financial processes, and contribute to a collaborative team, we encourage you to apply!

Apply today! We look forward to meeting you.