MEP Estimating Coordinator / Junior Estimator

Role Overview

Client, a leading commercial HVAC, plumbing, and electrical contractor based in Texas, is seeking a highly organized and proactive remote MEP Estimating Coordinator / Junior Estimator. In this role, you will work closely to support our lead estimator by streamlining the bidding process. You will be instrumental in organizing bid documents, leveraging AI to analyze project scopes, and ensuring our estimating pipeline runs efficiently and accurately.

Key Responsibilities

• Document Management: Organize and maintain bid folders, project plans, specifications, addenda, and technical drawings.
• Deadline Tracking: Monitor and track critical bid deadlines, addenda updates, required forms, and all submission requirements to ensure nothing is missed.
• AI Utilization: Leverage AI tools (such as ChatGPT or Claude) to efficiently summarize technical specs, scopes of work, exclusions, alternates, addenda, and project risks.
• Scope Review: Carefully review HVAC, plumbing, and electrical documents to identify and extract relevant scope items.
• Vendor Coordination: Draft Request for Quotes (RFQs) for vendors and subcontractors, actively following up to ensure timely receipt of pricing.
• Quote Analysis: Compare received vendor and subcontractor quotes, specifically flagging any missing or incomplete scope.
• Proposal Preparation: Build foundational proposal shells and maintain an accurate, up-to-date bid tracker.
• Risk Identification: Actively flag unclear scope items, missing information, document conflicts, or potential risks to the lead estimator.

Requirements & Qualifications

Must-Haves:

• Organization: Extremely organized and highly detail-oriented.
• Communication: Strong written English skills for professional vendor communication and internal documentation.
• Tech-Savviness: Comfortable and capable of using AI tools (e.g., ChatGPT, Claude) to assist with reading and summarizing data.
• Process-Driven: Strong ability to follow checklists and Standard Operating Procedures (SOPs) accurately.
• Proactive Mindset: Good at asking questions when something is unclear rather than making assumptions.
• Document Handling: Highly comfortable working with complex PDFs and digital bid documents.

Nice-to-Haves (Preferred):

• Industry Experience: Background in HVAC, plumbing, or electrical construction.
• Estimating Background: Previous experience providing MEP estimating support.
• Software Proficiency: Strong skills in Microsoft Excel or Google Sheets.
• Platform Knowledge: Familiarity with ServiceTitan is a plus.

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