Front Desk Concierge

We are currently seeking a Full-Time Front Desk Concierge. If you’re excited to join a growing company and want to make a meaningful impact each day, we’d love to meet you!

Pay Range: $18–$19 per hour, depending on experience
Location: Travel required between our St. Petersburg and Clearwater offices

Responsibilities

• Greet and welcome arriving patients
• Check-in and collect information from patients, answering questions and assisting with completion of all necessary forms and documentation
• Create "WOW" moments for patients
• Answer multi-line phone system, return voicemails, facilitate answering patient inquires
• Schedule patient appointments, reschedule appointments, call no-show patients, and confirm upcoming patient appointments
• Input and update patient records / information
• Confirm patient insurance information and eligibility
• Maintain HIPPA standards and compliance when handling patient information
• Process payments, deposits, and facilitate updating payment information
• Call, email, and follow-up with patients for past due payments and treatment
• Regulate patient waiting area, ensuring patients are comfortable, attended to, and excited about their visit
• Complete admin tasks, such as photocopying, printing, scanning, sorting / filing / sending forms
• Assist and support local marketing and community events
• Establish trust with patients, ensuring that they have the best patient experience

Requirements / Qualifications

• High School Diploma or equivalent (required)
• 1+ years of front desk representative experience
• Bilingual in Spanish preferred but not required
• Orthodontic / Dental industry experience is helpful, but not required
• Working knowledge of Microsoft Word; knowledge of Microsoft Excel, but not required
• Great customer service and outstanding written and communication skills with professional and courteous phone etiquette
• High energy with engaging personality
• Proactive mindset, attention to detail, and willingness to support the office team
• Well-groomed and appropriate professional appearance
• Support office community and sponsorship events outside of office
• Reliable form of transportation
• Participate in morning huddle, patient chart review, and routine office meetings
• Keep front desk and reception area clean and neat
• Willingness to learn, adapt, and be a team player
• Desire to make the day fun for team members and patients alike!

What We Offer

• Additional annual performance-based financial bonus
• Medical, dental, vision, and life insurance
• 401(k) and 401(k) Matching
• Paid Holidays
• Paid Vacation (PTO) and Wellness time
• Discounts on treatment for yourself and family members
• Local office and company-wide social events and team building activities
• Fun, engaging, and collaborative team atmosphere

At Imagine Orthodontic Studio, we believe a confident smile can completely change a person's life. But we aren't your typical, sterile clinical office. We’ve reimagined the entire orthodontic experience to be modern, vibrant, and fun for both our patients and our team. From our sleek, cutting-edge studio environments to our focus on making world-class care accessible, we are changing the face of orthodontics.

We know that an incredible patient experience starts with an incredible team. That’s why we foster a high-energy, collaborative culture where your growth is prioritized, your ideas are heard, and your hard work is celebrated. If you are passionate about patient care, love a fast-paced environment, and want to build a career where you genuinely make people smile every single day—you belong at Imagine.

Imagine the possibilities for your career. Come smile with us!

Imagine Orthodontic Studio is proud to be an equal opportunity workplace and welcome diversity in our organization. We do not discriminate against any team member or applicant for employment regardless of age, race, color, national origin, religion, disability, veteran status, sex, sexual orientation, or gender identity.