Why Join MadTree as a Private Events Captain?

Join our team at MadTree where you'll bring event plans to life through hands-on execution. Great events bring people together, and great Captains make them happen. At MadTree, we're seeking energetic leaders who aren't afraid to roll up their sleeves — physically setting up rooms, moving furniture, managing equipment, and coordinating with vendors while ensuring flawless service from start to finish. If you love transforming spaces for corporate meetings, weddings, and social gatherings, and thrive on being the day-of director who makes it all work, your next adventure starts here. Be a part of a team and fast-growing company with opportunity for growth! 

Total Rewards & Benefits:

 ✓ Transparent compensation — $21-$23
✓ 401(k) — save for what’s next and help build your future
✓ FREE mental health support — 8 in-person/video sessions + unlimited text-based therapy
✓ Paid volunteer time annually + company-wide Community Impact Day
✓ Enjoy what we create — Team member discounts plus regular gift cards for MadTree food, beverages, and merch
✓ Continued growth — Cross-training opportunities across hospitality operations
✓ Nature-inspired workspaces — Designed to connect people to nature and each other
✓ Face-to-face humanity — Real human connection, not screen isolation
✓ A team that gives a f*ck — People who are passionate and genuinely care

About MadTree

Founded in 2013, MadTree is an award-winning brewery that’s rooted in Cincinnati and planted in purpose. Driven to craft great beer - but more importantly - build a business dedicated to doing good, MadTree protects and celebrates nature while reducing impact on the environment. MadTree is a B Corp certified company and proud member of 1% for the Planet with a commitment to donate 1% of sales to local, sustainable nonprofits. MadTree strives to create warm and welcoming experiences, exceed expectations, and most importantly, plant a better community. They put purpose in every pour, and raise a glass to doing things differently.

About Alcove Summit Park

Alcove - Summit Park is the fourth evolution of the MadTree hospitality experience; a space intentionally designed to connect people to nature and each other. 

Nestled in the heart of Blue Ash’s Summit Park, our 4th location features a full dining room, an outdoor patio, and our signature greenhouse, which blurs the lines between indoors and outdoors. Nothing reflects Our Purpose more than bringing the outdoors in and the indoors out.

As a duplicate concept of our Alcove - OTR location, the space carries forward the warm hospitality, thoughtful design, and nature-inspired atmosphere that define the Alcove experience; complete with our signature living walls, crafted food and beverage offerings, and a deep commitment to creating spaces where community thrives and celebrations are had. Alcove - Summit Park is a living expression of who we are as a company and the experiences we aspire to create every single day.

We are MadTree. Rooted in Cincy. Planted in Purpose.

MadTree is committed to building a diverse, equitable, and inclusive workforce that is rooted in Cincy and planted in purpose. We offer a competitive compensation package plus great benefits like subsidized health insurance, free mental health support, a retirement plan with a match, paid time off, and many other great perks.

POSITION SUMMARY: As the Private Events Captain, you will orchestrate and manage all day-of logistics for executing successful private events ranging from corporate meetings to weddings to social gatherings, serving as the main point of contact to ensure client expectations are exceeded through meticulous planning, setup/breakdown, and seamless day-of coordination with clients, vendors, and team members. You will also be an avid MadTree ambassador who lives our behaviors of Connect, Grow, and Give a F*ck.

LOCATION: Blue Ash, OH

STATUS: Part Time, Full Time

REPORTS TO: Assistant General Manager

COMPENSATION RANGE: $21-$23

ESSENTIAL DUTIES AND RESPONSIBILITIES: 

• Day-of event execution and management of private events ranging in scale from weddings to rehearsal dinners to multi-day corporate training meetings, acting as the primary point of contact for the client, ensuring flawless event execution.
• Maintain communication with all event contacts, including the kitchen team, event bar staff, and outside vendors throughout the event and act as a resource in the event of any needs, questions, or emergencies. 
• Responsible for event space setup and breakdown including, but not limited to: tables, chairs, kegerator, linens, photo booth, games, and other miscellaneous rental items. 
• Review Banquet Event Orders (BEO’s) at the beginning of each shift to ensure room is set up correctly, A/V is set up, rental fees are added to POS, signage is in place, and event staff is made aware of all event details and timelines.
• Meet with the Private Events Coordinators regularly to discuss upcoming events and the BEO’s in order to develop a full understanding of individual event expectations.
• Communicate any areas of need, problems, and concerns from event contact(s), guests, kitchen team members, or event bar staff to the General Manager, Private Events Coordinator, and Private Event Sales Manager. 
• Spend time volunteering (paid) for MadTree Impact initiatives with excitement, encouraging your teammates to do the same.
• Other job related duties as assigned.

QUALIFICATION REQUIREMENTS:  To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Must be at least 21 years of age or older.

• Bachelor's degree in Hospitality, Event Management, Tourism, or Business or equivalent experience preferred.
• 1-2 years of prior event experience required.
• Experience with event management software (TripleSeat, Prismm, Adobe InDesign) preferred. However, we are willing to train you.
• Ability to work varied hours/days as business dictates, including evenings, weekends, holidays, and extended hours on a regular basis.
• Reliable transportation, attendance, and punctuality for every scheduled shift.

SKILLS AND ABILITIES:

• Guest Service Focused: Makes client and guest needs the top priority, ensuring everyone has a positive experience
• Attention to Detail: Takes pride in delivering high-quality work by carefully managing all aspects, big and small
• Time Manager: Plans and organizes tasks effectively to make the best use of available time
• Decision Maker: Evaluates situations quickly and makes sound choices in fast-paced, high-pressure moments
• Team Player: Collaborates effectively with others through clear communication and mutual support
• Effective Communicator: Shares important information clearly and promptly with all relevant parties
• Works Well Under Pressure: Maintains focus and performance during busy, demanding events
• Independent: Completes tasks successfully with minimal guidance or supervision
• Multi-Tasker: Handles several responsibilities at once while maintaining quality work
• Project Manager: Uses office and event management software effectively to track and execute tasks
• Commitment to Safety: Creates and maintains safe working conditions, addressing concerns promptly

PHYSICAL REQUIREMENTS:

• Ability to frequently sit, stand, walk, stoop, kneel, crouch, crawl and climb.
• Ability to frequently talk, hear, and smell.
• Ability to occasionally lift and/or move up to 165 pounds.
• Ability to frequently reach with hands and arms. Use hands to handle or feel objects, tools, or controls.
• Vision abilities required by this job include close vision, distance vision and the ability to adjust focus.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

• The work environment is usually that of an event space, restaurant, bar, and kitchen.
• The employee occasionally works on wet floors and with wet equipment.