Verndale is a digital experience agency dedicated to driving growth by helping businesses create meaningful human connections in an increasingly digital world. With offices in Boston, Montreal, Los Angeles, Quito, and hubs across the Americas, we partner with marketing and technology leaders to deliver personalized web, mobile, and ecommerce solutions that elevate customer experiences. 

At Verndale, we thrive on collaboration and innovation, offering a full range of services that span strategy, design, development, personalization, SEO, analytics, and digital advertising. We celebrate diversity and inclusion, striving to create a climate of respect essential for both individual and company success.

If you're ready to be part of a passionate team dedicated to making an impact and driving growth, we invite you to explore a career at Verndale. 

About the role

The AR and AP Specialist play a key role in maintaining the financial integrity and operational efficiency of the organization. This position is responsible for managing both accounts receivable and accounts payable processes — ensuring timely invoicing, accurate payments, and proper reconciliation of financial transactions. The ideal candidate is detail-oriented, analytical, and highly organized, with a strong understanding of accounting principles and business operations.

Responsibilities

• Prepare and issue customer invoices in accordance with company policies and contracts.
• Manage client billing across multiple currencies, ensuring accuracy in exchange rate application, invoice presentation, and reconciliation.
• Monitor customer accounts for timely payments and follow up on overdue invoices.
• Reconcile AR accounts and maintain accurate records of all customer transactions.
• Process and record incoming payments (checks, ACH, credit card, wire transfers, etc.).
• Work with the sales and operations teams to resolve billing discrepancies or disputes.
• Prepare AR aging reports and assist in cash flow forecasting.
• Review, code, and process vendor invoices and employee expense reports.
• Ensure timely and accurate payment of vendor invoices and employee reimbursements.
• Maintain vendor files and manage W-9 and 1099 documentation.
• Reconcile AP accounts and monitor outstanding balances.
• Prepare weekly or bi-weekly payment runs (check, ACH, wire).
• Communicate with vendors to resolve discrepancies or payment issues.
• Manage company credit card programs, including reconciling statements, verifying receipts, and ensuring compliance with expense policies.
• Oversee employee expense report processing, ensuring accuracy, policy compliance, and timely reimbursement.
• Collaborate with department managers to review and approve business-related expenses.
• Assist with month-end and year-end close processes, including accruals and reconciliations.
• Support audits by providing documentation and account analysis as needed.
• Help improve internal controls, workflow automation, and accounting procedures.
• Collaborate with the finance team on process improvement initiatives.

Qualifications

• 2–4 years of experience in Accounts Payable and Accounts Receivable, preferably in a professional services, agency, or project-based environment.
• Strong knowledge of accounting principles related to AP/AR, including invoice processing, expense reports, reconciliations, and aging analysis.
• Experience with accounting or ERP systems (e.g., NetSuite, QuickBooks, Sage, or similar) and high proficiency in Excel (lookups, pivot tables, basic formulas).
• High attention to detail and accuracy, with the ability to manage multiple priorities and meet recurring deadlines (weekly payment runs, month-end close).
• Strong communication skills, with experience interacting professionally with vendors, clients, and internal stakeholders to resolve discrepancies.
• Organizational and documentation skills, including maintaining audit-ready records and following internal controls and approval processes.

Ten Great Reasons to Work at Verndale

1. We are a rapidly growing company that is just as scrappy and entrepreneurial today as when we were founded in 1998.
2. We are relentlessly curious and enthusiastically solve our clients’ complex business problems through technology, data, and design.
3. We foster a culture that enables every person in the organization to do the best work of their career.
4. We offer regular training and professional development to move careers forward.
5. Client and employee satisfaction are our two most important business metrics.
6. We celebrate and champion diversity, equity, and inclusion.
7. We offer generous paid company holidays, vacation, and paid sick time to every employee starting on day one.
8. We offer top-of-the-line Health Insurance, plus monthly perks customized to meet individual employees’ needs. 
9. We support a healthy work/life balance.
10. We are fully remote enabled and embrace the evolving definition of the workplace