About Public Law Center

About the role

What you'll do

• Coordinate and schedule professional services such as office cleaning, pest control, gardening/tree trimming, document shredding, plumbing etc.
• Receive and process work order requests; ensure problems are resolved quickly.
• Facilitates maintenance of office equipment including cleaning, maintenance, and repairs.
• Provide clerical support when needed to assist clerical staff with assigned administrative duties such as answering phones, sorting and distributing mail, and preparing documents.
• Provide back-up front desk coverage to cover rest breaks, vacations, sick days etc. 
• Coordinate and/or performs space-use analysis and similar assessments for facilities.
• Maintain inventory of office supplies; order new supplies as needed.
• Assist in maintaining an orderly office environment. 
• Assist with onboarding and offboarding employees. 
• Maintain office files; implement an efficient system for other staff to access files and records.
• Perform other related duties as assigned. 
• This position requires attendance at meetings, both remote and in person, in and outside the Public Law Center’s offices, and requires being located in Southern California. Must have ability to work at the organization’s offices in Santa Ana, CA, and travel to work sites located throughout Orange County, CA. In addition, travel to Los Angeles County and other neighboring counties may be required.

Qualifications

• High school diploma or equivalent required.
• At least one to three years of administrative and clerical experience required.
• Extensive knowledge of office management procedures.
• Excellent verbal and written communication skills. 
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Proficient with Microsoft Office Suite or related software.
• Bilingual in Spanish.
• Physical Requirements:
  • Prolonged periods sitting at a desk and working on a computer.
  • Must be able to lift up to 15 pounds at times. 

• Compensation dependent on experience; range of $27.00/hour to $29.00/hour

• Competitive benefits provided, and for this position include:
  • Health, Dental, Vision, Disability, and Life Insurance (100% of employee premium costs paid by PLC, and 50% of dependent health insurance premium costs paid by PLC)
  • Flexible Spending Account Program to help pay for medical expenses and childcare costs
  • 15 paid holidays per year 
  • Approximately 1 paid week off during office winter closure (between Christmas Day and New Year’s Day)
  • 21 paid sick days per year
  • 15 paid vacation days per year
  • 2 paid wellness days per month to promote mental wellness and general wellbeing 
  • Birthday paid time off (2 hours of paid time off during birthday month)
  • 403b retirement plan (after 6 months of employment PLC provides a matching contribution equaling 100% of salary deferral up to a maximum of 3-4%, depending on length of employment)
  • Monthly $55 stipend for Wi-Fi and cell phone use
  • Monthly Bilingual Pay Premium upon successful completion of an oral and/or written test ($50 for oral premium and $50 for written premium) 
  • Optional monthly peer support group facilitated by third party mental health clinic 
  • Opportunities for growth and advancement