Position Title: Commissioning Project Coordinator II
Position Location: Remote - work from anywhere in the United States. Must be located near a major airport
Travel Requirements: Up to 10% domestic travel. Must be able to rent vehicles and have a valid driver’s license.
JOB SUMMARY
The Commissioning Project Coordinator II will support the Commissioning Program by coordinating project documentation, project systems, scheduling, reporting, work notifications, and other non-technical project activities.
The Commissioning Project Coordinator II will work closely with Program Managers, Project Managers, Resource Managers, field personnel, and other internal stakeholders to help ensure project information, documentation, and workflows are accurate, organized, and completed within required timeframes.
The Commissioning Project Coordinator II will provide day-to-day coordination across multiple commissioning projects and assist leadership with maintaining project records, tracking deliverables, coordinating communications, and completing routine project support activities. The successful candidate will demonstrate strong organizational skills, attention to detail, effective communication, problem-solving, and respect for deadlines.
This person will communicate and operate in line with organizational goals and values, as well as departmental objectives.
ESSENTIAL FUNCTIONS
Project Documentation and Systems Management (35%)
- Maintain and organize commissioning project documentation in CxAlloy, SharePoint, Procore, and other applicable project platforms.
- Assist with CxAlloy project setup, document uploads, issue tracking, equipment and systems documentation, and maintenance of accurate project records.
- Maintain project folders, logs, trackers, reports, and other documentation according to established project and program requirements.
- Assist with document control, including organization, filing, version control, distribution, and archiving.
- Track outstanding documentation and deliverables and follow up with appropriate team members to support timely completion.
- Assist with maintaining commissioning plans, testing documentation, reports, checklists, meeting records, and project closeout documentation as directed.
Project Coordination and Operational Support (30%)
- Provide day-to-day project coordination support to Program Managers, Project Managers, Resource Managers, and other commissioning leadership.
- Prepare, coordinate, track, and maintain work notifications and related project documentation.
- Assist with scheduling meetings, project activities, internal coordination, and other program requirements.
- Track action items, key deliverables, deadlines, and follow-up activities across assigned projects.
- Assist with maintaining project schedules and communicating changes or outstanding requirements to appropriate stakeholders.
- Coordinate information between field teams, project leadership, internal departments, clients, contractors, and other stakeholders as required.
Reporting and Tracking (20%)
- Maintain and update Smartsheet, project trackers, staffing and resource information, and other program-level tracking tools as assigned.
- Assist with compiling project status information and recurring reports for program and project leadership.
- Track open items and outstanding deliverables and communicate status to appropriate team members.
- Assist with collecting and organizing information required for weekly project and program reporting.
Team and Program Coordination (15%)
- Support onboarding and coordination activities for employees assigned to the Commissioning Program.
- Assist with interview scheduling, onboarding coordination, and other recruiting-related administrative activities as requested.
- Assist leadership with coordinating training, project assignments, documentation, and internal communications.
- Assist with travel coordination, expense documentation, project logistics, and other operational support activities as assigned.
- Help maintain standardized processes and documentation across the Commissioning Program.
- Serve as a coordination resource for PMs and managers by helping organize and complete routine non-technical project activities.
Completion of Assigned Tasks and Deliverables on Time and on Budget
Performs Other Related Duties as Assigned
POSITION REQUIREMENTS (BEGINNER LEVEL FOR ALL THE FOLLOWING)
- Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, Teams) for managing documents, tracking data, and effective communication
- Experience with project management, construction management, document management, or similar software preferred
- Experience with CxAlloy, Procore, SharePoint, and Smartsheet preferred but not required
- Strong organizational skills with the ability to manage multiple projects, priorities, and deadlines simultaneously
- Strong attention to detail and ability to maintain accurate, orderly, and complete project records
- Strong written and verbal communication and interpersonal skills
- Ability to work effectively with Program Managers, Project Managers, Resource Managers, field personnel, and internal and external project stakeholders
- Ability to work successfully in a remote environment through effective communication, organization, self-motivation, proactiveness, and resourcefulness
- Ability and willingness to learn commissioning terminology, processes, project requirements, and documentation workflows
- Ability to maintain confidentiality and handle sensitive business and employee information
- Ability to work under pressure, adapt to changing priorities, and meet close deadlines
PHYSICAL DEMANDS
The following physical demands must be met by the employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is
- Frequently required to remain in a stationary position
- Frequently moving through home office, office, facility, and project environments
- May occasionally lift up to 20 pounds
TRAVEL / RELOCATION REQUIREMENTS
- Must be able to rent vehicles and have a valid driver’s license.
- Up to 10% travel, this may include travel to any or all 50 US states.
- Occasional travel to project sites, company meetings, training, or other business activities as required
- Effective May 7, 2025, and in accordance with U.S. federal regulations for domestic air travel, a valid REAL ID (or an acceptable alternative, such as a passport) is required for travel associated with this position.
- Travel may involve transportation by car or plane depending on the destination and nature of the business need.
- Travel is defined as physically leaving home on behalf of business activities including but not limited to client sites, meetings with other employees, meetings for business development purposes, running errands on behalf of the business, attending industry conferences, etc.
EDUCATION / EXPERIENCE REQUIREMENTS
- High school diploma or equivalent required
- Associate's or bachelor's degree in business administration, construction management, project management, or a related field preferred
- Previous experience in project coordination, project assistance, administrative coordination, construction support, or a similar professional environment preferred
- Experience supporting multiple managers, projects, or teams simultaneously preferred
- Previous commissioning or mission-critical experience is a plus but not required
BENEFITS
DLB Associates offers a very competitive benefits package; highlights include
- Choice of comprehensive medical plans (including two PPO-style plans and a HDHP w/ HSA option)
- Flex spending accounts (FSA)
- Dental and vision plans
- Comprehensive medical, dental and vision benefits extended to spouse / domestic partner and dependent children up to age 26
- 401k with company match and self-directed brokerage account option
- PTO including additional paid time off during the last week of the year
- Company paid life insurance coverage for employees and their eligible dependents
- Short and long-term disability, AD&D coverage
- Professional development opportunities, tuition reimbursement and professional licensing assistance
- Paid parental leave after one year of employment
CO, CA, IL, NY, WA, and Washington DC residents only: In accordance with CO, CA, IL, NY, WA, and Washington DC law, the range provided is DLB's reasonable estimate of the base compensation for this role. The actual amount may differ based on non-discriminatory factors such as experience, knowledge, skills, abilities, and location.
DLB Associates is an EEO/Affirmative Action Employer and participates in the E-Verify program with the Department of Homeland Security. We encourage diversity in our workforce.
Are you ready to challenge yourself and redefine standards in the AEC industry? Apply now and join our award-winning team!
NOTICE TO THIRD PARTY AGENCIES:
DLB does not accept unsolicited resumes from recruiters, employment agencies, or other staffing services. Unsolicited resumes include any resume or hiring document sent to DLB in the absence of a signed Service Agreement where DLB has expressly requested recruitment/staffing services specific to the position at hand. Any unsolicited resumes, including those submitted to hiring managers or other business leaders, will become the property of DLB and DLB will have the right to hire that candidate without reservation – no fee or other compensation will be owed or paid to the recruiter, employment agency, or other staffing service.