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We are looking for a proactive and detail-oriented professional to manage end-to-end office administration and workplace operations for our Mumbai office. This role will be responsible for ensuring seamless day-to-day functioning, providing employee support, managing vendors, and maintaining a well-organized and efficient workplace environment.

Responsibilities:

• Oversee the day-to-day administration and operations of the Mumbai office

• Act as the primary point of contact for employees for all office-related queries and support

• Coordinate with employees, vendors, building management, and internal stakeholders for smooth office functioning

• Manage office infrastructure, seating arrangements, access cards, and workspace requirements• Handle asset management including inventory tracking, allocation, audits, and documentation

• Support employee onboarding and offboarding from an administration perspective

• Manage travel arrangements (flights, hotels, transfers) and provide end-to-end travel support

• Process travel reimbursements and maintain travel records as per company policies

• Coordinate couriers, shipments, and documentation requirements

• Support procurement activities including vendor coordination, quotations, and purchase requests

• Manage office supplies, pantry, and inventory replenishment

• Track vendor invoices, service schedules, and support payment coordination

• Ensure timely resolution of office maintenance and facility issues

• Maintain administration trackers, reports, and documentation with high accuracy

• Assist in organizing employee engagement activities, town halls, and office events

• Support compliance requirements related to administration and facilities

• Ensure adherence to workplace policies, health & safety standards

• Provide administrative support to leadership and business teams as required

Preferred Skills & Experience

• 2–3 years of experience in Administration / Workplace Operations / Facilities / Office Management

• Strong communication and stakeholder management skills

• Excellent coordination and follow-up abilities

• Proficiency in Microsoft Excel and Word• Experience in travel coordination and vendor management

• Basic knowledge of asset management and inventory tracking

• Ability to multitask and manage priorities independently

• Strong attention to detail and documentation skills

• Positive attitude with a service-oriented mindset