Buyer I

Koya is always looking for curious and passionate individuals who want to join a fast-paced team for a career in transforming venous and lymphatic care through innovative people-centric technologies that improve lives and empower self-care. Koya values integrity, humility, hard-work, camaraderie, and fun. We offer a base + bonus compensation package, and a competitive benefits program.

Job Summary

The Buyer I is responsible for purchasing materials, components, and services required to support company operations and production. This position manages day-to-day procurement activities, including obtaining quotations, issuing and maintaining purchase orders, communicating requirements to suppliers, monitoring supplier commitments, and expediting materials to support production schedules.

The Buyer I works closely with Material Planning, Manufacturing, Engineering, Quality, and other cross-functional teams to ensure materials are procured in accordance with established requirements for quality, cost, delivery, and quantity. The Buyer I is expected to develop effective supplier relationships, resolve routine purchasing issues, and maintain accurate purchasing information and documentation.

This position will report to Supply Chain Manager in the Supply Chain department. The role is full time, exempt, in-office at our Dallas, TX location.

Essential Duties and Responsibilities

The essential functions include, but are not limited to the following:

• Review approved purchase requisitions (PRs) and material requirements to ensure purchasing activities are initiated in accordance with established requirements.

• Communicate purchase requirements, specifications, requested delivery dates, and other applicable requirements to suppliers.

• Obtain and evaluate supplier quotations based on established requirements for price, lead time, quality, quantity, and delivery.

• Create, issue, and maintain purchase orders (POs) for assigned materials, components, and services.

• Monitor supplier acknowledgements and confirm that pricing, quantities, and delivery dates align with purchase order requirements.

• Track open purchase orders and proactively follow up with suppliers to ensure materials are delivered according to committed dates.

• Expedite, defer, reschedule, or cancel purchase orders as directed by material requirements and business needs.

• Work closely with Material Planning to understand material priorities, shortages, demand changes, and required delivery dates.

• Communicate supplier delivery risks and potential material shortages to Material Planning and other affected stakeholders.

• Maintain accurate purchase order information, including pricing, lead times, delivery dates, quantities, supplier information, and other purchasing data.

• Resolve routine supplier issues related to purchase orders, delivery schedules, quantities, pricing, and documentation.

• Support the resolution of supplier quality issues in coordination with Quality, Engineering, and other appropriate departments.

• Develop and maintain effective working relationships with assigned suppliers to support reliable quality, cost, and delivery performance.

• Support supplier onboarding activities, including gathering required supplier information and documentation in accordance with company procedures.

• Assist with RFQs, supplier comparisons, and sourcing activities for new and existing materials.

• Support negotiations with suppliers regarding pricing, lead times, minimum order quantities, payment terms, and other commercial requirements as directed.

• Monitor supplier performance and communicate recurring delivery, quality, or service issues to management.

• Assist in identifying opportunities for cost reduction, lead-time improvement, inventory optimization, and supplier consolidation.

• Maintain accurate purchasing records and documentation in the company's ERP and other applicable systems.

• Work cross-functionally with Material Planning, Manufacturing, Engineering, Quality, Finance, and other departments to resolve procurement-related issues.

• Support continuous improvement initiatives related to purchasing processes, supplier management, ERP systems, and procurement workflows.

• Maintain safety and good housekeeping practices.

• Perform any other duties as assigned.

Minimum Qualifications

Education, Experience, Training, Skills

• Bachelor's degree in Supply Chain Management, Business, Operations, or a related field preferred.

• 1–3 years of purchasing, procurement, supply chain, or related experience, preferably in a manufacturing environment. Medical industry is a plus.

• Understanding of basic purchasing and procurement principles, including purchase orders, quotations, lead times, inventory, and supplier management.

• Experience working with an ERP/MRP system preferred. Netsuite is a plus.

• Proficient with Microsoft Office applications, particularly Excel, Word, and PowerPoint, and cloud-based business applications.

• Strong organizational and time-management skills with the ability to manage multiple purchase orders and priorities simultaneously.

• Strong attention to detail and ability to maintain accurate purchasing records.

• Effective written and verbal communication skills.

• Ability to work effectively and professionally with suppliers and internal stakeholders.

• Strong problem-solving and follow-up skills.

• Ability to work in a fast-paced, rapidly changing manufacturing environment

Core Competencies

Continuous Improvement, Problem Solving, Ownership & Accountability, Collaboration & Team Building Change Agility

Tools and Technology

• Microsoft Office Suite

• Google Suite

• Netsuite

• Arena

Physical Functions and Work Environment

The physical functions described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with

disabilities to perform the functions. While performing the duties of this position, the employee is regularly required to

talk or hear. The employee frequently is required to use hands or fingers; handle or feel objects, tools, or controls. The employee is occasionally required to stand; walk; sit; and reach with hands and arms. The employee must occasionally lift

and/or move up to 25 pounds. Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus. The noise level in the work environment is usually low to moderate.

Note

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other

job-related duties requested by any Koya manager authorized to provide instruction or assign work. Duties, responsibilities, and activities may change at any time with or without notice.

All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are

the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.

Koya Medical, Inc. is an Equal Opportunity Employer, drug free workplace, and

complies with ADA regulations as applicable.