Mission, Vision, Strategy, and Values of Vision Church

Vision Church exists to glorify God and make disciples by teaching and living out Biblical truth, and being a place of unwavering commitment to the Gospel of Jesus Christ.

Our vision is to reach the unchurched and disciple believers to become thriving followers of Jesus. Ministry success is defined by reaching 1000 people in our next two years of ministry.

As we worship, pray, and share the Gospel of Jesus Christ, we seek the glory of God. For His glory, we serve and care for one another, our community, our nation, and our world. Part of this service is helping people grow in community and a personal relationship with Jesus through B1M1 Foundations, Family, and Focus Groups, our small group ministries.

Summary

The Executive Administrative Assistant provides high-level administrative, operational, and project management support to both the Executive Pastor (XP) and the Stewardship Pastor (SP). This dual-support role serves as a crucial administrative bridge between executive strategy, daily staff operations, and high-impact stewardship ministries.

The ideal candidate handles sensitive information with discretion, manages complex calendar dependencies, coordinates major events, and maintains clear, professional communication with staff, church leaders, donors, and the congregation.

Modeling Biblical Priorities:

• Committing to a daily relational time of worship with God.
• Regular participation in a Vision Church fellowship.
• Setting appropriate boundaries to protect character and integrity.
• Developing personal evangelism opportunities within and outside the church.

Key Responsibilities

Executive Pastor Support (approx. 45%)

• Calendar & Schedule Management: Maintain and optimize the XP’s calendar, proactively resolving scheduling conflicts and prioritizing strategic meetings.
• Meeting Preparation & Logistics: Draft agendas, prepare briefing materials, coordinate leadership team meetings (Board, Executive Team, Staff), take concise minutes, and track actionable follow-up items.
• Internal & External Communication: Triaging incoming emails, calls, and correspondence for the XP; drafting communications and memos on behalf of executive leadership.
• Special Projects: Coordinate special projects, staff initiatives, and operational execution under the direction of the XP.

Stewardship Pastor Support (approx. 45%)

• Donor & Contribution Administration: Maintain high confidentiality while managing contribution records, pledge tracking, donor correspondence, and thank-you notes in the Church Management System (ChMS).
• Financial & Ministry Coordination: Assist with stewardship campaigns, bequest processing, legacy giving correspondence, and preparation for financial workshops or donor appreciation.
• Event Logistics: Manage planning and execution details for donor appreciation events, stewardship classes, and financial leadership gatherings.
• Reporting & Analytics: Generate confidential weekly, monthly, and quarterly giving reports and trends for the Stewardship Pastor and Finance Team.

Operations & General Administration (approx. 10%)

• Expense Management: Reconcile credit card statements, expense reports (Uncat), and purchase requisitions for both pastors in accordance with church financial policies and by-laws.
• Travel Coordination: Arrange travel, conference registrations, and itinerary logistics as needed.
• Cross-Ministry Team Work: Collaborate with central administrative and communications teams to ensure alignment with church-wide initiative scheduling, and operational standards.

Knowledge, Skills, & Qualifications

Required Qualifications

• Consistent and Evident Prayer Life
• Ministry: A heart for ministry and alignment with the church’s mission, vision, and core values.
• Experience: 3+ years of experience in an executive-level administrative role supporting C-suite executives, lead pastors, or organizational leaders (large church or nonprofit experience strongly preferred).
• Planning Center Suite: Mastery of People, Workflows, Services, and Calendar apps.
• Technical Proficiency: Fluent in Google Workspace, AI, and Church Management Systems (e.g., Planning Center, Rock RMS, Pushpay, or TouchPoint).
• Confidentiality: Demonstrated history of managing sensitive personnel, members, and financial or personal information with high integrity and discretion.
• Communication Skills: Emotional Intelligence, excellent written, digital, and verbal communication skills with high attention to tone, detail, and presentation.
• Organizational Skills: Exceptional time-management abilities with proven experience balancing competing priorities from multiple leaders.

Work Environment & Physical Demands

• Work Location: Hybrid work schedule; in office and remote, Monday through Friday, with scheduled evening and Sunday availability required for major events or leadership requirements.
• Physical Requirements: Sitting at a desk for extended periods, standard computer work, and light lifting.
• Dress Code: Relaxed casual.

Your Schedule

• Full time role, 40 hours per week and agreed upon In-Office Schedule.