About SAS

Strategic Association Solutions is an accounting outsourcing firm dedicated to serving membership-based nonprofits, including trade associations and professional societies. We understand the unique challenges these organizations face and provide tailored solutions to streamline their accounting operations. By partnering with SAS, organizations can focus on their mission while we handle the complexities of budgeting, reporting, compliance, and day-to-day accounting tasks. Our goal is to enhance operational efficiency and financial stability, building a foundation for long-term success for our clients.

Position Summary

The Staff Accountant is a vital contributor to our organization, bringing strong self-motivation and adept time management to the role. This position oversees full-charge accounting, managing general accounting, and reporting for client organizations. The Staff Accountant ensures the accuracy of financial processes by recording and reconciling client accounts, issuing invoices through the AMS system, and maintaining stringent internal controls. Following best practices, the Staff Accountant is responsible for processing data and funds in relation to client membership, including dues and certification renewals, and related fees, meeting registration, merchandise orders, invoicing, and reporting. 

Essential Functions

• Record transactions related to monthly close and reconciliations timely and accurately
• Daily transaction entries including cash receipts, invoices, journal entries.‎
• Ensure timely client invoicing for direct client expenses
• Reconciliation of third-party transaction portals to Accounting System.‎
• Maintain and reconcile general ledger, bank accounts, and fixed assets.‎
• Coordinate with Accounting Manager to ensure up to date maintenance of financial policies, ‎procedures, and controls.‎
• Prepare for year-end audit, including financial schedules and providing information as requested ‎to auditors.‎
• Records and reconciles client accounts, ledgers, and reporting systems to ensure compliance ‎with GAAP standards, regulatory requirements, and best practices.‎
• Review all month-end entries to ensure proper recording of all transactions to ensure proper ‎accounting period is used. ‎
• Develops an understanding of the association client's business to provide accurate and in-depth ‎analysis and financial guidance.‎

Accounts Payable

• Ensure all entries are properly recorded in all accounting software currently including credit ‎card/expense portal, AP portal and NetSuite.‎
• Effectively manages multiple bank accounts for disbursement.‎
• Processes daily incoming disbursement requests for multiple organizations utilizing Concur and ‎NetSuite reporting tools. Review for appropriate documentation, signatures, and coding.‎
• Answers Concur and Account Payable inquiries from vendors, employees, and clients.‎
• Meets weekly deadlines for processing all incoming disbursements
• Verifies vendor accounts by reconciling monthly statements and related transactions.‎
• Research vendor invoices/statements and discrepancies; acts upon them quickly and effectively.‎
• Monitors daily and reconciles monthly Accounts Payable vendor statements.‎
• Codes all invoices accurately and timely.‎
• Processes weekly check runs and ACH payments.‎
• Maintains accurate vendor records for annual 1099 requirements.‎
• Produces ad-hoc reports utilizing all accounting software.‎

Accounts Receivable ‎

• Processes payment for member dues, meeting registrations, etc.‎
• AR batch deposits and bank feed matching in ERP.‎
• Reconciles online batches with credit card processing system to ensure payment was received ‎and balances.‎
• Performs refunds and system adjustments.‎
• Prepare month-end reports as required based on client specifications
• Works with Senior Accountants and Accounting Managers to address merchant service issues, ‎GL coding, or reconciliation issues.‎
• Performs month-end reporting and bank statement reconciliation.‎

Other duties that align with the mission and vision of the company as assigned.‎

Qualifications

• Bachelor's degree in Accounting or Finance preferred;‎
• Minimum 1-3 years of accounting experience.‎
• Strong computer skills, including proficiency with MS Excel and Accounting software such as ‎NetSuite.‎
• Ability to manipulate data for actionable management reporting.‎
• Effective planning and organization skills to manage multiple tasks and meet deadlines.‎
• Ability to work independently with minimal supervision
• Excellent communication and interpersonal skills.‎
• Customer service orientation and ability to interact effectively at all levels.‎
• Proactive and collaborative working style, committed to continuous improvement.‎

This position operates within a fully remote office environment.

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not exhaustive lists of all duties, responsibilities, or physical demands required. Employees may be required to perform other duties as assigned, and reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Travel Requirements

Occasional travel may be necessary for this position, up to 2% of the time. Modes of transportation may include air travel, car, or rail.

SAS EEO Statement

SAS does not discriminate against any employee or applicant on the basis of age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations and ordinances. We adhere to these principles in all aspects of employment, including recruitment, hiring, training, compensation, promotion, benefits, social and recreational programs, and discipline. In addition, it is the policy of Kellen to provide reasonable accommodation to qualified employees who have protected disabilities to the extent required by applicable laws, regulations and ordinances where a particular employee works.