The Office Manager provides support and coordination of general office and facility operations along with assisting owners and directors of Socket for special projects.  This person will support the general operational flow by supporting facility upkeep projects, ordering office supplies and break room supplies. This individual must be flexible and maintain a professional presence in a wide variety of situations while working to accomplish the goals of Socket.

ESSENTIAL DUTIESANDRESPONSIBILITES include the following.  Other duties may be assigned.

GENERAL OFFICE SUPPORT (70%)

• Maintain a commitment to the company vision and mission.
• Purchase office supplies with efficiency and cost-effectiveness in mind.
• • Monitor the needs of the office.
• Coordinate building maintenance needs, both inside and out of the Socket main building.
• • Schedule contractors (such us maintenance professionals or lawn care services and snow removal) for general upkeep and repairs.
  • Coordinate with regular maintenance and cleaning companies on a daily/weekly basis to ensure optimal service.
  • Gather quotes routinely.
  • Communicate with Socket leadership team and staff to inform of any interruptions.
• Continually evaluate facility upkeep and general cleanliness.
• Effectively work with the public, other executives, company personnel, state and federal agencies and be able to handle a variety of circumstances.
• Retrieve and distribute incoming mail.
• Utilize checklist and other project management tools.
• Stay organized to accommodate workload and handle stressful situations.
• Read, proofread and create correspondence, reports and other material and be knowledgeable and efficient with use of computer and software programs.
• Provide general administrative support to owners and directors.
• Prepares weekly and monthly expense report.
• Maintain procedure manual and scripts for performing all required functions.
• Assist in the coordination of meetings including agendas, minutes, reports, mailings, accommodations and refreshments.

HOSPITALITY AND EVENTS (30%)

• Oversee all aspects of planning and management of internal events including but not limited to employee lunches, special events (Fish Fry and Christmas party), blood drives, health fairs and other HR initiated activities.
• Oversee the break room supplies including the ordering of snacks, coffee/tea, utensils and cleaning supplies.

EDUCATION and/or EXPERIENCE:

Bachelor's Degree in the area of business and office technology is preferred.  Graduation from an accredited high school with appropriate skills administration or comparable experience may be accepted.