Description

Performs all accounting support functions as they relate to the maintenance of Accounts Payable, Accounts Receivable, general accounting support, and related data entry.

Requirements

ESSENTIAL DUTIES AND RESPONSIBILITIES: include the following. Other duties may be assigned. 

AP: Assist with processing invoices and other expenses

• Receives and reviews invoices and expense reports for accuracy.
• Prepares payment request form with appropriate information.
• Enters data into the accounting system for processing.
• Assists with routing of invoices for department and owner approvals.
• Assists with printing checks, organizing the signing of checks, and preparation of check positive pay files.
• Processes checks for mailing.
• Scans documents for filing, and maintains files of paid invoices and approvals.
• Processes tax checks and applicable forms/letters.
• Assists with generation and maintenance of blanket purchase order forms, approvals, and spreadsheets along with the regular review of forms.
• Cross-trains on Payables Coordinator duties sufficient to provide temporary support for absences.

AR: Assist with processing of payments and other revenues

• Daily processing of check remote deposit.
• Assist with gathering and submitting information for monthly collections submissions and reconciliation.
• Miscellaneous tasks, such as providing W-9’s for customers, researching historical AR items, etc.
• Cross-trains on Receivables Coordinator duties sufficient to provide temporary support for absences.

General Accounting:

• Daily mail pickup, sort and distribute
• Assists with maintaining documentation of applicable policies and procedures.
• Assist with simple bank reconciliations and accounting entries.
• Assist with regular inventory counts.
• Annual coordination and cycling of Accounting records.

EDUCATION and/or EXPERIENCE:

One to three years’ experience in an accounting role, or three to five years’ experience in an administrative or similar role. Education may substitute for experience. QuickBooks experience required.