About Splash

Splash is an international development organization founded in 2007 and headquartered in Seattle, Washington, USA. In 15 years, we have reached nearly 1,000,000 children in cities around the world. In 2019, we embarked on an exciting, five-year initiative, Project WISE (WASH in Schools for Everyone), focused on serving over 800,000 children in three major growth cities - Addis Ababa and Bahir Dar, Ethiopia and Kolkata, India - with improved water, sanitation, and hygiene (WASH) infrastructure, WASH behavior change programs, and strengthened school-based menstrual health programs. This is an exciting time for Splash as we pivot to new ways of working and aim to expand our impact to new cities across 3-5 countries.  

Splash supports local leaders, institutions, and partners to drive lasting change on the ground. We believe that local capacity to solve problems at scale exists, and our job is to strategically support and magnify the impact of local governments, nonprofit and for-profit actors for the good of children and families across the cities in which we work.  

Our core values guide everything we do, including every hiring decision we make. They are:   

• People - People first. People second. People third.   
• Quality - Beautiful products that function and last.   
• Honesty - No drama, no surprises, no BS.    
• Joy - Kids at heart, seeing potential everywhere.   
• Mistakes - Make them, don’t repeat them.   

Splash values the unique skills and experiences everyone brings to the organization, and we are committed to creating and maintaining an inclusive and accessible environment for everyone. We provide equal employment opportunities to all employees and qualified applicants for employment. To learn more, please visit www.splash.org.   

The Job

Job title: Zambia, Senior Finance and Operations Officer 

Line Manager:  Zambia Country Lead

Direct report:  Regional, Director Finance & Operations, Africa Region

Location: Lusaka, Zambia

The Job: Full time office based

Position Overview

 The Senior Finance and Operations Officer is responsible for managing the financial health of the Zambia project and ensuring financial accuracy and stability. The Sr. Finance and Operations Officer will coordinate with the Regional Director of Finance and Operations to create streamlined accounting processes and provide financial management support to the departments. 

 The Senior Finance and Operations Officer is also responsible for managing daily financial processes and transactions, enforcing compliance with finance-related laws, procedures, and regulations such as tax filing and financial reporting.

The Senior Finance and Operations Officer reports directly to the Country Lead and the Regional Director of Finance and Operations. 

The Senior Finance and Operations Officer is also responsible for managing daily financial processes and transactions, ensuring compliance with finance-related laws, procedures, and regulations, including tax filing and financial reporting.

Roles & Responsibilities

Financial Accounting, Budgeting, and Reporting:  

• Oversee all accounts, ledgers, and reporting systems, ensuring compliance with accounting standards and regulatory requirements. Review and improve processes routinely to ensure efficiency and accuracy.  
• Coordinate with Regional Finance team and manage the efficiency and accuracy of monthly financial close process.  
• Ensure the timely and accurate upload of financial transactions into the accounting System.  
• Ensure that Payment Requests are sufficiently supported by source documents and that required authorizations are in place. 
• Manage country office cash flow forecasting by working in partnership with budget owners and budget managers to assess the financial efficacy of program operations and establish finance and administrative systems to support program operations. 
• Track the transfer of funds between headquarters and manage accounting and finance records of in-country expenses. This includes developing tracking and monitoring systems for all financial project activities and maintaining current project expense data. 
• Oversee the accuracy of partner and consultancy payments as per the contractual agreements. 
• Ensure that all financial transactions are appropriately documented, coded, and conform to donor and organization guidelines.  
• Ensure accuracy and correctness of month-end bank and cash reconciliations in accordance with the organization’s policies.  
• Managing the payroll function by overseeing payroll processing & ensuring compliance with labor laws and regulations. 
• Assist the Regional Finance team in the annual budgeting and planning process. 
• Prepare monthly budget vs actual expenditures reports to the Senior Leadership Team. 
• Prepare timely government reports and returns in accordance with local regulations.  

Financial Process and Internal Controls:

• Provide on-going financial knowledge training to non-finance project teams to strengthen finance knowledge to ensure financial compliance.  
• Work with Regional Finance to ensure that the appropriate financial controls, tools, and systems are in place and comply with donor policies, IPSAS standards, internal policies, procedures, and regulations. 
• Travel to field location(s) as necessary and provide oversight to field office financial systems and processes. 

Operations and Partner Management: 

• Manage project procurement in accordance with organizational policies and maintain accurate and up-to-date procurement records for audit and reporting purposes. 
• Identify and prequalify suppliers and manage vendor contracts 
• Oversee the receipt, storage, and issuance of inventory. Maintain inventory records and conduct regular stock reconciliations. 
• Review partner financial documentation for compliance and completeness 
• Support the Regional Director in financial monitoring and capacity building of local implementing partners 

Audit and Compliance:

• Manage External annual audit processes and ensure the report has no material weaknesses. 
• Coordinate in-country statutory audits and reports to donors and regulatory bodies.  
• Ensure that all required tax reports to tax authorities (including Income, pension, and withholding) are completed, submitted, and archived accurately and on time. 
• Maintain internal control and safeguards for receipt of revenue, costs, program budgets, and actual expenditures. 
• Implement payment and procurement protocols, including ensuring proper documentation (both hard and soft copies) and adherence to control.
• Ensure that purchasing decisions align with the approved budget. 
• Lead project procurement & tender committees to ensure the organization’s financial & logistic procedures & policies are adhered to in each stage throughout the entire procurement process. Manage External annual audit processes and ensure the report has no material weaknesses.

Qualifications

• Bachelor's degree in accounting & finance and related fields is mandatory. A CPA is highly preferred, demonstrating knowledge in financial management and accounting principles. 

• At least 7 years of proven work experience as a Senior Finance Officer or similar role, 

• Solid knowledge of financial and accounting procedures and IPSAS, 

• Solid technology skills including proficiency in MS Office and some familiarity with cloud-based software,

• Professional level of verbal and written fluency in English,

• Excellent analytical and numerical skills,

• Excellent time management skills,

• Strong ethics, with an ability to manage confidential data.

The Ideal Candidate

• A deep commitment to the overall mission of the organization, its programs, and approach consistent with Splash’s values.  
• Proven sense of professional competence, integrity, honesty, openness, and sound judgment 
• Experienced in managing multiple (at times conflicting) priorities in a well-organized manner and by working at a fast pace. 
• Ability to work and collaborate in a team environment, including with remote team members 
• Innovative and creative: you constantly seek better ways to accomplish objectives.
• You think critically and have demonstrated excellent problem-solving skills. 

Compensation & Benefits

At Splash, we prioritize our mission by offering benefits to support our employees and their families.

• Splash operates across time zones with flexible work schedules. Team members can set standard hours within their time zone but should be available for occasional off-work. This is balanced by a self-managed schedule allowing personal time.
• Benefits include 21 days of paid time off, increasing by 2 days each year up to 28 days, 11 paid holidays, and Wellness Fridays (reduced hours on Fridays). Additionally, we offer two weeks of paid time off mid-year during July 4th week and the last week of the year.
• Medical, dental, vision insurance, and a 401K plan with a 3% match contributions towards .the. National Pension Scheme Authority (NAPSA) .
• The benefits are subject to change depending on the local labor law and guidelines.