Billing Administrator and Executive Assistant

About Stampede Studios

Stampede Studios offers a true 360° agency experience, specializing in Creative Marketing, Content and Post-Production Finishing. We are a diverse team of passionate innovators dedicated to delivering ground-breaking marketing campaigns and the highest quality digital content across multiple platforms. We’re motivated by our world-class partnerships and driven by a desire to see the impact of our work on screens big and small.
Combining decades of knowledge and experience from top talent in the business, we foster an environment where individual growth and creativity is not only encouraged but celebrated. Bottom line, we love what we do, and it shows in our work.

Stampede Creative is our award-winning entertainment group, solely focused on delivering bold and intelligent entertainment marketing campaigns. We pride ourselves on collaborating with our clients while providing them with best-in-class creative, strategy and production. We understand that reaching an audience base is critical, but keeping them engaged, interested, and excited is paramount. So, whether it’s promos, print, digital or fully integrated campaigns, we combine creative excellence with proven strategies to drive audience engagement through stories that are fresh, innovative and indelible.

Stampede Post Productions is a full-service finishing company that makes your creative dreams a reality. Always at the forefront of technology, we have all the tools necessary to facilitate your needs from start to finish. From Feature Films and Television Shows to Trailers, Commercials, and EPKs, we can customize a seamless workflow and package that works for your budget. We excel in creating the highest quality media within limited time and financial constraints, while providing an outstanding level of customer service…and we’re always there at the finish!

About the role

The Billing Administrator/Executive Assistant’s (BAEA) main role is to be the hub of all campaign and financial information on all campaigns in the Studios office. They must be extremely organized, great with numbers, and adept at executive communication. This is an in-person role that also supports C-Suite executives with minor administrative tasks. 

What you'll do

  • Account Receivable and Accounts Payable processing and maintenance
  • Create and process all work orders
  • Create and track invoices in Vendor Portals
  • Receive and process freelancer invoices
  • Support creative executives on budgets, SOWs, and billing
  • Support producers reconciling job costs
  • Analyze profitability per Campaign and Client
  • Recording financial transactions
  • Reconcile credit card transactions as a function of campaigns.
  • Produce Financial Reports
  • Communicate accurate financials to executive leadership
  • Assist Executive Leadership with administrative tasks including but not limited to:
    1. Scheduling
    2. Purchasing office supplies
    3. Coordination of facility needs
    4. Reception and phones
  • Performs other related duties as assigned by management.


  • Bachelor's Degree (BA) or Associate’s Degree from a college or university in Business, Accounting, or Finance, or one to two years of related experience and/or training, or equivalent combination of education and experience.
  • Required Advanced proficiency in Quickbooks Online
  • Required Intermediate to advanced proficiency working with FileMaker Flagship
  • Required Intermediate proficiency in Microsoft Office (especially Excel)
  • Preferred experience in Entertainment Marketing or Entertainment Production

The pay range for this role is:

60,000 - 75,000 USD per year (Studios)


Studio City, CA

Share on:

Terms of servicePrivacyCookiesPowered by Rippling