About Stellar Virtual

Stellar Virtual was founded in 2019 with one school in Texas. We serve parents of K-12 students, unhappy with their current school or need an at-home/flexible learning environment. Today, Stellar Virtual spans across three states currently, Arizona, Indiana, and Texas, with developing programs being introduced in new states over the next few years. Stellar Virtual is committed to going above and beyond for our virtual families. 

Our Mission

Empowering Families. Unleashing Potential. 

Our Core Values

At Stellar Virtual, we are guided by five core values. For us, these values are more than just something in an employee handbook that you’ll only hear about during orientation. These values are the pillars by which we operate all aspects of our organization. We talk about them often, and we expect that every one of our employees not only talks about our core values but also acts upon them.

So, it’s important to us that anyone who joins Stellar embraces our core values.

• Kids First, Always: We make student-centered decisions and always do what's best for our kids.
• Respect: We assume the best of others and treat others the way we want to be treated.
• Create, Communicate, Collaborate: We create together, communicate openly, and work as a team to deliver more than we ever could individually
• Make Your Motion Matter: We work deliberately, efficiently, and with a sense of purpose to achieve great results.
• Go the Extra Mile to Deliver a Stellar Customer Experience: We recognize that every interaction, no matter how small or unrelated it may seem, is an opportunity to build trust and goodwill with our customers.

Our Promise
Empowering families with the choice of a high-quality virtual school with dedicated staff focused on student outcomes and an exceptional customer experience, our programs will enable students to thrive and unleash their full potential. 

Position Details

Overview
The Certification Specialist is responsible for the accurate and timely management of all teacher certifications within the organization. This role ensures compliance with state and local regulations by maintaining up-to-date certification records, proactively tracking expirations, assisting teachers with the recertification process, and verifying the certification status of new hires. The Certification Specialist will play a crucial role in ensuring the organization maintains a fully certified and qualified teaching staff.

Essential Duties

• One Number: 100% of Certified Staff with Active Credentials in Rippling
• Certification Record Management:
• • Maintain accurate and up-to-date records of all teacher certifications within the Rippling HRIS platform.
  • Ensure all necessary certification documentation (e.g., licenses, endorsements, transcripts) is properly uploaded, organized, and readily accessible in Rippling.
  • Process new certification documentation and updates in a timely and efficient manner.
  • Generate reports from Rippling related to teacher certification status as needed.
• Certification Audit and Tracking:
• • Regularly audit teacher certification records in Rippling to identify upcoming expirations.
  • Proactively track certification expiration dates and notify teachers and relevant stakeholders in advance of deadlines.
  • Maintain a system for tracking the progress of recertification efforts.
• Recertification Assistance:
• • Serve as a point of contact for teachers regarding the recertification process.
  • Provide guidance and support to teachers on recertification requirements, procedures, and deadlines.
  • Assist teachers with accessing relevant recertification resources and information.
  • Track teacher progress through the recertification process and follow up as needed.

• New Hire Certification Vetting:
• • Review and verify the certification status of all new teaching candidates during the hiring process.
  • Ensure that new hires possess the required certifications and endorsements for their assigned roles.
  • Communicate certification requirements and processes to prospective employees.
  • Maintain records of certification verification for all new hires.
• Compliance and Reporting:
• • Stay informed about the current state and local regulations related to teacher certification.
  • Assist in preparing reports and documentation related to teacher certification for compliance purposes.
  • Escalate any potential certification compliance issues to the appropriate personnel.
• Communication and Collaboration:
• • Communicate effectively with teachers, administrators, and other stakeholders regarding certification matters.
  • Collaborate with Human Resources and other departments to ensure a smooth and efficient certification process.
  • Respond to certification-related inquiries in a timely and professional manner.
• System Maintenance:
• • Maintain the integrity of the certification data within Rippling.
  • Assist with troubleshooting any issues related to certification records in Rippling.
  • Participate in training and development related to Rippling and certification processes.

Knowledge, Skills & Attributes 

• 2-3 years of experience with data entry, record-keeping, and general office procedures demonstrates organizational skills.
• Customer service or support roles: Interacting with individuals, providing information, and assisting with processes are key aspects of this role.
• Experience in an educational setting: Familiarity with the education system, even in a non-certification role, can be helpful.
• Strong organizational skills and attention to detail: Accuracy is critical for managing certification records.
• Proficiency in Google Workspace/Suite (Docs, Sheets, Slides, Keep, Drive, etc.).
• Excellent written and verbal communication skills with teachers and other stakeholders.
• Strong record-keeping and data management skills.
• Problem-solving skills to address teacher inquiries and navigate the recertification process.
• Ability to maintain confidentiality with sensitive employee information.
• Highly productive self-starter with enhanced time management skills.

Education & Certification Requirements

• A high school diploma or equivalent (GED) is required.

Employment "At-Will"
For W-2 employment, Stellar Virtual is an at-will employer. This means the employee and Stellar Virtual can terminate the employment at any time, with or without cause or notice, as legally permitted. This job description does not guarantee continued employment or a contract. All 1099 status is excluded.

Equal Employment Opportunity (EEO)

Stellar Virtual is an equal opportunity employer committed to diversity and inclusion. All qualified applicants are considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.