About Us

Stellar Virtual was founded in 2019 with one school in Texas. We serve parents of K-12 students, unhappy with their current school, or needing an at-home/flexible learning environment. Today, Stellar Virtual has grown to six schools across three states: Texas, Arizona, and Indiana. Stellar Virtual is committed to going above and beyond for our virtual families. 

Our Promise
Empowering families with the choice of a high-quality virtual school with dedicated staff focused on student outcomes and an exceptional customer experience, our program will enable students to thrive and unleash their full potential.

Our Mission

Empowering Families. Unleashing Potential. 

Our Core Values

Stellar Virtual has five core values that shape and define our organization’s culture across all programs and locations. Each establishes a shared sense of purpose and creates a cohesive environment where everyone can feel connected to the mission.

• Go the Extra Mile (Go): Customer Service is everyone’s job.
• Make Your Motion Matter (Make): Prioritize, focus, and support Stellar Virtual goals.
• Kids First, Always (Kids): Our actions, decisions, and behaviors are always grounded by those we serve, students and their families.
• Respect: Assume positive intent with our students, families, and colleagues.
• Create, Collaborate, & Communicate (the Cs): Demonstrate the skills we want our students to learn. 

We remember our values with this phrase: Go Make Kids Respect the Cs! 

Technology Aspect
Stellar Virtual is committed to ensuring our full-time employees have the tools they need to succeed in a virtual work environment. To support your role effectively, we provide a company-issued laptop, equipped with the necessary software, security features, and internal support. This does not apply to Independent Contractors (1099), part-time, seasonal, or unpaid individuals.

At-Will Notice
Employment with Stellar Virtual is on an at-will basis (only W2 employment types), meaning either the employee or the company may terminate the employment relationship at any time, with or without cause or notice, subject to applicable laws. Nothing in this job description should be construed as creating a guarantee of continued employment or a contract of employment for any specific duration. This does not apply to Independent Contractors (1099).

Equal Employment (EEO) Statement

At Stellar Virtual, we embrace diversity and foster an inclusive and supportive work environment. We welcome applicants from all backgrounds and experiences. Stellar Virtual is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

Position Details
Position Name: Contracts Administrator
Status: Exempt
Type: Regular, Full-Time (12)
Estimated Time to Start: 2-3 Weeks

Position Overview
We are seeking a motivated and detail-oriented Contracts Administrator to join our team. This role will focus on managing and improving our procurement processes for IT, operations, and academic needs. The successful candidate will be responsible for purchasing, vendor management, and contract review. This position requires a proactive individual who thrives in a dynamic environment and can handle a variety of responsibilities with minimal direction. Strong analytical, communication, and project management skills are essential.

Essential Duties & Responsibilities

• One Number: 100% of contracts tracked for renewals
• Assist in procurement activities for IT, operations, and academic needs, ensuring timely and cost-effective purchases.
• Maintain and update the corporate development deal log, including updates to procurement activities and other strategic partnerships.
• Review, analyze, and maintain contracts, including entry into vendor logs and systems.
• Collaborate with internal stakeholders to document requirements and assist in preparing purchase justifications and business cases.
• Facilitate vendor communication, follow-ups, and assist in negotiations to secure optimal terms.
• Support strategic initiatives through ad hoc reporting and analysis of procurement data.
• Act as a resource for identifying cost-saving opportunities and improving procurement processes.
• Manage procurement processes from request to delivery, ensuring compliance with internal policies and procedures.
• Conduct market research to identify and evaluate vendors, suppliers, and pricing options.
• Assist in drafting, reviewing, negotiating and finalizing procurement contracts in collaboration with legal and finance teams.
• Track and monitor vendor performance, resolving issues and identifying opportunities for improvement.
• Prepare ad hoc reports and dashboards for strategic analysis and project updates.
• Collaborate with AP to ensure that vendors are paid accurately and timely.

Knowledge, Skills & Attributes 

• Strong analytical and problem-solving skills with the ability to interpret data and provide actionable insights.
• Excellent written and verbal communication skills for effective stakeholder collaboration.
• Proficient in project management with the ability to manage multiple priorities and deadlines.
• Self-starter with a proactive mindset, capable of working independently with minimal supervision.
• High attention to detail, organization, and ability to adapt to changing priorities.

Education & Certification Requirements

• A minimum of a high school diploma or equivalent is required for all positions.
• A bachelor’s degree in business, supply chain management, or a related field is preferred but not required.
• Relevant work experience in procurement, purchasing, or contract management may be considered in lieu of a degree.
• Certification in procurement, such as Certified Professional in Supply Management (CPSM) or similar, is a plus.