Swoop is a leading provider of AI-driven, precision healthcare omnichannel solutions dedicated to protecting consumer privacy and improving patient outcomes. By prioritizing privacy and compliance, Swoop delivers industry-leading audience segments, 100% MLR-approved conversational AI agents, and now a leading opted-in patient social network in the U.S. through its acquisition of MyHealthTeam. Swoop’s solutions drive meaningful patient and provider engagement, optimal conversion, and measurable increases in Rx lift across the patients’ health journey.

Job Overview

As an Accounts Payable / Accounts Receivable Clerk, you will handle a variety of tasks to support our finance team in processing and maintaining accurate financial records. You will be responsible for processing vendor bills, issuing payments, and managing incoming payments from customers. The ideal candidate is detail-focused, efficient, and able to work collaboratively in a fast-paced environment.

Duties and Responsibilities

Accounts Payable (AP):

• Review and process incoming vendor bills, coding to the appropriate account and department.
• Ensure bills are routed for proper approvals and all approvals are obtained prior to payment.
• Ensure timely payment of invoices.
• Reconcile vendor statements.
• Communicate with vendors regarding payment status, discrepancies, and account issues.
• Assist with managing vendor relationships and maintaining accurate vendor records.
• Record all accounts payable transactions in the accounting system, ensuring there is appropriate documentation to support the transaction.
• Help prepare AP reports, including aging reports and payment schedules.

Accounts Receivable (AR):

• Generate and send out customer invoices based on sales orders or agreements.
• Monitor accounts receivable aging and follow up on overdue payments.
• Process incoming payments, including checks, electronic transfers, and credit card payments.
• Reconcile customer accounts and resolve any discrepancies or issues.
• Maintain accurate records of customer payment history and assist with collections as needed.
• Collaborate with the sales and customer service teams to address billing inquiries or issues.

General Duties:

• Assist with monthly, quarterly, and year-end closing processes.
• Maintain accurate financial records and documentation for audit purposes.
• Provide support during financial audits and assist with financial reporting.
• Perform other administrative and accounting duties as assigned.

Skills and Qualifications

• High school diploma or equivalent; additional certification or education in accounting or finance is a plus.
• 1-3 years of experience in accounts payable, accounts receivable, or general accounting.
• Strong understanding of basic accounting principles and practices.
• Proficiency in Microsoft Office, particularly Excel (experience with NetSuite is a plus).
• Attention to detail and ability to work with minimal supervision.
• Excellent organizational and time management skills.
• Strong communication skills, both written and verbal.
• Ability to handle sensitive financial information with discretion and confidentiality.