If you’re an organized and detail-oriented professional with administrative experience, strong multitasking skills, and a passion for keeping operations running smoothly, The Blackhawk Group is looking for you to join our Glendale, AZ team as a Maintenance Administrator. In this key support role, you’ll handle warranty claim submissions, accounts receivable, HR coordination, and payroll-related tasks that keep our maintenance operations efficient and effective.

As our Maintenance Administrator, you’ll collaborate closely with the Director of Operations, Maintenance, Avionics, and Parts Departments to ensure accurate documentation, timely claim processing, and smooth financial tracking. You’ll also act as the go-to liaison for onsite HR needs, helping bridge communication across teams. This is your opportunity to bring administrative excellence into a fast-paced, aviation-focused environment where attention to detail and dependability are valued every day.

Key Responsibilities:

·        Submit warranty claims upon work completion in accordance with Vendor and Aircraft Manufacturer guidelines.

·        Collect the required information from internal teams to complete and submit claims.

·        Maintain spreadsheets to track warranty status, claims, and payments.

·        Collect and process accounts receivable payments (in-person and by mail).

·        Perform routine bank deposits.

·        Reconcile accounts receivable reports provided by the accounting department.

·        Provide regular status updates on outstanding receivables.

·        Serve as the onsite point of contact for HR-related issues.

·        Review bi-weekly timecards for payroll processing and attendance tracking.

·        Support the Director of Operations with assigned administrative tasks.

Required Qualifications and Skills:

·        Minimum 2 years of administrative or office support experience.

·        Strong organizational and multitasking abilities.

·        Proficiency with Microsoft Office Suite (Excel, Word, Outlook).

·        Excellent written and verbal communication skills.

·        Strong attention to detail with the ability to meet deadlines.

·        Ability to work both independently and collaboratively in a team environment.

Preferred Qualifications:

·        Experience in aviation, maintenance, or related industry.

·        Familiarity with accounts receivable or basic bookkeeping.

·        Previous HR or payroll support experience.

Why Join Us?

At The Blackhawk Group, you'll be part of a fast-growing company that empowers employees and values continuous improvement. We provide in-depth training throughout the year, including annual OEM training. You'll contribute to an exciting team focused on delivering exceptional service to the aviation industry, helping aircraft operators maximize performance and efficiency.

About The Blackhawk Group

The Blackhawk Group stands at the forefront of innovation, modernization, and collaboration within the light turbine aircraft market. By uniting the collective strengths of its multiple business units and locations across the U.S., the company is redefining the standards of the light turbine market. Driven by deep expertise and a dedication to exceptional customer experiences, The Blackhawk Group provides unparalleled and proprietary solutions that address the unique needs of aircraft operators throughout every aspect of aircraft ownership. The mission is to be the premier service provider for light turbine-powered aircraft, delivering exceptional customer experiences with unique, data-driven solutions through an empowered and engaged team.

Established in December 2021, The Blackhawk Group has quickly become a premier provider of sales, services, and upgrades for the light turbine market with locations in Broomfield CO, Glendale AZ, Camarillo CA, Waco TX, and Columbia MO. The platform includes market leaders such as Blackhawk Aerospace, known for engine, aircraft, and avionics upgrades for turbine-powered aircraft; AVEX Aviation, a leading provider of sales and maintenance for the Daher TBM; and Finnoff Aviation, recognized for engine, propeller, and other upgrades for the Pilatus PC-12. The company's commitment to performance improvement and unparalleled service is evident through its exclusive engine and STC upgrades, which enhance aircraft capabilities to unrivaled levels. By maintaining a singular focus on maximizing aircraft performance and value, The Blackhawk Group ensures its solutions meet industry desires for greater performance and utility while minimizing downtime.

What We Offer: The Blackhawk Group provides a comprehensive benefits package and a work environment that propels your growth and supports the mutual success of our people and our company. The Blackhawk Group’s benefits provide the flexibility to choose the benefits that make the most sense for you and your family:

• Medical, Dental, and Vision Insurance
• Supplemental insurance
• Employer provided life insurance
• Immediate PTO Accrual
• 401k Matching
• 8 Paid Holidays
• Training and Development
• Tuition Reimbursement

The Blackhawk Group is an Equal Opportunity Employer, employment with The Blackhawk Group is governed on the basis of merit, competence and qualifications and will not be influenced in any manner by race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability or any other legally protected status.

Apply today and become part of a team that’s taking the aviation industry to new heights!